Recruitment Assistant

Inventa is a leader in the design creation and execution of innovative brand experiences from large scale events and national experiential tours to grassroots local executions. Now in our 29th year we are at the forefront in the experiential marketing and event space.

2026 will be a big year for Inventa and were gearing up to support a major sports festival in Vancouver. Our Recruitment team is about to get busy! Were looking for a driven Recruitment Assistant to join us and learn the ropes from the inside.

Youll work closely with our In-House Recruiter and HR Lead to help keep our hiring process running smoothly. This includes organising schedules talking to candidates coordinating events and generally making things happen behind the scenes. If youre someone who enjoys staying organized and isnt afraid to talk to strangers this is your change to get your foot in the door in the HR world. Were looking for someone whos currently in or recently graduated from Business school (with a preference for those in HR).

Please Note: This role is specific to our Vancouver office. We work on a hybrid office model where all in-office team members are expected to work a minimum of 3 days in the office. You may be required to go to travel to career fairs or get hands-on experience at activations.

What you can expect from us:

• The opportunity to gain hands-on experience and move your career forward in HR with mentorship from seasoned HR leaders.

• A fast-paced work environment with a team approach

• An Internal employee recognition and incentive program we call it iFives!

• Quarterly team building events and office celebrations. Monthly Grilled Cheese Wednesday (GCW) is always a hit!

• A unique welcoming and fun office culture unlike anywhere else. We like having dogs in the office and make you earn snacks with an arcade claw machineand thats just a few examples. Check out our Instagram feed for more!

What Youll be Doing

• Support the Recruitment Specialist and Client Services team with day-to-day hiring coordination for in-field recruitment activities

• Proactively source candidates through email outreach social platforms and community engagement

• Screen incoming resumes and assist in shortlisting candidates for interviews

• Coordinate interviews by scheduling confirming and preparing candidates

Maintain accurate candidate records and notes in our recruitment database

• Documentation such as preparation of contracts or other employment documents

• Recruitment Marketing such as creating and sharing content to promote jobs openings. You should be familiar with platforms such as Facebook Instagram Indeed LinkedIn and other social media/hiring platforms

• Engage with candidates warmly making them feel welcome respected and comfortable throughout the recruitment process.

Who Youll Be

• Someone who has professionalism in all aspects of recruitment including candidate engagement client-service and an understanding of compliance with labour laws and company policies.

• Someone whos organized reliable and detail-oriented you like making plans and lists and keeping things on track

• A people person who enjoys talking to new people and can make others feel at ease

• Curious and eager to learn. Youre excited to grow your HR and recruitment skills with hands-on experience

• A strong communicator who can write clear messages and speak confidently in-person or over the phone

• Someone who takes initiative and doesnt wait to be told what to do next. Youre not afraid to ask questions take action and follow through

• Comfortable using software like:
  -MS Suite: Outlook Excel PPT
  -Canva
  -Social media platforms like Instagram Facebook & Tiktok

Other Position Details:

• Available for full time work (40hrs/week Monday to Friday from 8:30 - 5pm )

• Comfortable with hybrid model (minimum 3 days in the office and 2 days from home)

• Local to Lower Mainlandand can commute to our office in Vancouver

• Administrative experience working in an office is strongly preferred

Assets:

• Valid drivers license and access to vehicle

• Previous BA experience

• Past experience in recruitment is an asset including recruiting for school clubs or recruiting in a professional setting

• Past experience as a Brand Ambassador

• Familiarity with Applicant Tracking Systems is preferred
  
  

Contract range: January August 2026

Pay Rate:

• $22 /hr

To Apply

Send us a copy of your resume and click apply below. Well contact you and reach out if we think theres a fit! Note: Only qualified applicants will be contacted.

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