Recruitment Coordinator

Vancouver - Canada

Yearly Salary: $ 48000 - 57000

Posted on: 20 days ago

Vacancies: 1 Vacancy

Job Summary

Recruitment Coordinator

Inventa is a leader in the design creation and execution of innovative brand experiences from large scale events and national experiential tours to grassroots local executions. Now in our 29th year we are at the forefront in the experiential marketing and event space.

2026 will be a big year for Inventa and were gearing up to support a major sports festival in Vancouver. Our Recruitment team is about to get busy! Were looking for an energetic Recruitment Coordinator to jump in and help us shape the future of our hiring success! This is an 8-month contract role starting in January and running through the end of August.

In this role youll be right at the heart of our talent operations working closely with our in-house Talent Acquisition Specialist and HR Lead to keep the entire hiring journey running seamlessly. From coordinating interviews and managing candidate communication to supporting recruitment events and ensuring everything stays on track youll play a key role in creating a great experience for every applicant.

If youre organized proactive and enjoy connecting with new people this is an amazing opportunity to launch your HR career. Were looking for someone whos currently studying or recently graduated in Business or HR whos excited to learn grow and make an impact.

Please Note: This role is specific to our Vancouver office. We work on a hybrid office model where all in-office team members are expected to work a minimum of 3 days in the office. You may be required to go to travel to career fairs or get hands-on experience at activations.

What you can expect from us:

The opportunity to gain hands-on experience and move your career forward in HR with mentorship from seasoned HR leaders.
A fast-paced work environment with a team approach
An Internal employee recognition and incentive program we call it iFives!
Quarterly team building events and office celebrations. Monthly Grilled Cheese Wednesday (GCW) is always a hit!
A unique welcoming and fun office culture unlike anywhere else. We like having dogs in the office and make you earn snacks with an arcade claw machineand thats just a few examples. Check out our Instagram feed for more!

What Youll be Doing

Support the Talent Acquisition Specialist and Client Services team with day-to-day hiring coordination for in-field recruitment activities
Proactively source candidates through email outreach social platforms and community engagement
Screen incoming resumes and assist in shortlisting candidates for interviews
Coordinate interviews by scheduling confirming and preparing candidates
Maintain accurate candidate records and notes in our recruitment database
Documentation such as preparation of contracts or other employment documents
Recruitment Marketing such as creating and sharing content to promote jobs openings. You should be familiar with platforms such as Facebook Instagram Indeed LinkedIn and other social media/hiring platforms
Engage with candidates warmly making them feel welcome respected and comfortable throughout the recruitment process.

Who Youll Be

Someone who has professionalism in all aspects of recruitment including candidate engagement client-service and an understanding of compliance with labour laws and company policies.
Someone whos organized reliable and detail-oriented you like making plans and lists and keeping things on track
A people person who enjoys talking to new people and can make others feel at ease
Curious and eager to learn. Youre excited to grow your HR and recruitment skills with hands-on experience
A strong communicator who can write clear messages and speak confidently in-person or over the phone
Someone who takes initiative and doesnt wait to be told what to do next. Youre not afraid to ask questions take action and follow through
Comfortable using software like:
-MS Suite: Outlook Excel PPT
-Canva
-Social media platforms like Instagram Facebook & Tiktok

Other Position Details:

Available for full time work (40hrs/week Monday to Friday from 8:30 - 5pm )
Contract Term: January - August 2026
Comfortable with hybrid model (minimum 3 days in the office and 2 days from home)
Local to Lower Mainlandand can commute to our office in Vancouver
Administrative experience working in an office is strongly preferred

Assets:

Valid drivers license and access to vehicle
Previous Brand Ambassador experience
Past experience in recruitment including recruiting for school clubs or recruiting in a professional setting
Familiarity with Applicant Tracking Systems is preferred

Salary Range:

$48000 - 57000 per year

To Apply

Send us a copy of your resume and click apply below. Well contact you and reach out if we think theres a fit! Note: Only qualified applicants will be contacted.

To learn more about our story visit us at:

Required Experience:

Recruitment CoordinatorInventa is a leader in the design creation and execution of innovative brand experiences from large scale events and national experiential tours to grassroots local executions. Now in our 29th year we are at the forefront in the experiential marketing and event space.2026 will...