Office & Project Manager (ArchitectureEngineering) | AU | WFH

Pasig - Philippines

Monthly Salary: PHP 40000 - 60000

Experience Required: 3years

Posted on: 07-11-2025

Vacancies: 1 Vacancy

Job Summary

Setup and Location: WFH NCR-based preferred (Ortigas Area or Robinsons Magnolia Residences QC) for occasional in-person meet-ups

Work Schedule: 9:00 AM 6:00 PM AEDT (Sydney) 7:00 AM 4:00 PM Manila

Employment Type: Full-time

Ready to do work that actually excites you

Were looking for a Studio Manager an all-rounder who supports day-to-day operations across administration HR support financial coordination and project/client coordination. Youll keep the studio humming: organizing information aligning people and schedules and ensuring projects move on time and on budget. Youll work closely with leadership and senior technical staff helping translate plans into action while maintaining tidy systems and clear communication.

What Youll Do:

Administrative Management

Manage and organize the office environment (supplies equipment general tidiness).
Handle incoming/outgoing communications (calls emails mail).
Maintain digital/physical filing for projects clients and company records.
Prepare and format documents reports proposals and presentations.
Manage calendars schedule appointments and drive reminders for key deadlines.
Process/track invoices expenses and financial documentation with Accounting.
Act as primary point of contact for external vendors and service providers.

Project & Client Coordination

Assist in preparing project proposals and contracts.
Coordinate with clients and consultants (e.g. engineers surveyors contractors) for meetings and information exchange.
Maintain accurate project records (contacts schedules deliverables).
Track milestones and deadlines flagging risks early.
Handle client inquiries and route to the right team member.

HR & Team Support

Support onboarding employment paperwork and personnel file maintenance.
Coordinate team events and office celebrations.
Manage and track leave requests and timesheets.
Assist recruitment: post job descriptions schedule interviews and coordinate candidate communication.

Meeting Organization

Arrange logistics agendas notes and follow-ups for internal and client meetings.
Marketing & Business Development Support (as needed)
Prepare/organize marketing materials (project portfolios brochures).
Update website and social channels with project photos and company news.
Maintain a client database and assist with outreach.
Help coordinate firm events (open houses professional gatherings).

Requirements

What You Bring

Were looking for someone who:

Proven experience in project coordination operations or studio administration with a strong grasp of project management (timelines workloads deliverables)
Proficient with CRM/project tools (Trello or similar) and Excel/Google Sheets
Confidence to coordinate across directors clients and staff. Communicate clearly lead proactively and keep teams on track
Strong advantage for candidates with experience in office management and project coordination in an engineering or architectural environment.
Experience assisting marketing/business development is a plus
Familiarity with Xero is desirable (training available for strong enthusiastic candidates)
Above all youre switched on energetic dependable and not passive.
Tools & Environment

CRM/Project: Trello (open to alternatives if youre proficient)
Productivity: Excel / Google Sheets for timelines reports financial tracking
Communication: Google Workspace or Microsoft Teams
Accounting (nice to have): Xero

Benefits

Why Youll Love Working Here

HMO Dental and Life Insurance for you and one free dependent from day one (with option to enroll more)
Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves convertible to cash on your anniversary)
Employee Engagement Activities: Year-End Party Family Day Team Building and more

Lets Talk

If youre thinking this sounds like meit probably is. Click apply. We cant wait to meet you.

Required Skills:

Setup and Location: Onsite - QC Work Schedule: 8:00 AM5:00 PM (AEDT) 6:00 AM3:00 PM (PH Time) Employment Type: Full-time Ready to do work that actually excites you This role is ideal for someone who has a strong grasp of construction processes preparing accurate cost estimates analysing project specifications excellent attention to detail deadline-driven environment and ensuring our proposals are competitive and profitable. Youll work closely with our project managers designers and suppliers to prepare accurate and competitive quotes for a wide variety of landscaping and construction works. What Youll Do Youll be the kind of person who: Prepare detailed estimates and bid proposals for commercial and high-end residential landscape construction projects. Analyze drawings specifications and project scope to identify cost-saving opportunities and potential risks. Coordinate take-offs and pricing for materials labor and equipment. Source and evaluate subcontractor and supplier quotes. Collaborate with project managers designers and operations teams throughout the pre-construction process. Lead bid strategy sessions and provide recommendations to executive leadership. Maintain estimating database and historical cost information. Requirements What You Bring Were looking for someone who: 5 years of estimating experience in landscape construction site development or related field. Strong knowledge of construction methods materials and industry pricing with landscape experience considered an advantage. Proficiency in estimating software is required with experience in Cubit and Buildsoft considered a plus. Ability to read and interpret landscape and civil construction plans. Excellent analytical organizational and communication skills. Benefits Why Youll Love Working Here HMO Dental and Life Insurance for you and one free dependent from day one (with option to enroll more) Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party Family Day Team Building and more Lets Talk If youre thinking this sounds like meit probably is. Click apply. We cant wait to meet you.

Setup and Location: WFH NCR-based preferred (Ortigas Area or Robinsons Magnolia Residences QC) for occasional in-person meet-upsWork Schedule: 9:00 AM 6:00 PM AEDT (Sydney) 7:00 AM 4:00 PM ManilaEmployment Type: Full-timeReady to do work that actually excites youWere looking for a Studio Manager...