High School Data Manager

The Data Manager powers teaching operations and compliance on a high school campus by owning the full data lifecycletesting SIS/records attendance enrollment and reportingacross the school. Success in the role looks like on-time secure test administration error-free state and district submissions accurate synchronized rosters daily attendance integrity/measurable absenteeism improvement and high staff and family partnership with the School Leader the DSO and the Regional Data Team the Data Manager coordinates all state/district assessments safeguards accurate student records keeps rosters/schedules and platforms in sync and provides first-line systems support and training for staff and familiesso teachers can teach leaders can lead and every students progress is visible actionable and compliant

Testing & Assessment Coordination

• Own the schools testing program (district/state and screeners) ensuring compliant secure on-time administration aligned to regional guidance.

• Train and prepare staff after attending test administration/security trainings; set roles calendars room plans materials and chain-of-custody.

• Ensure accommodations are implemented: partner with the Student Support Coordinator to verify documentation scheduling and reporting to the state.

• Protect data quality: confirm correct student/test coding manage answer documents/bubble sheets and scanning and complete post-administration clean-up.

• Run test day operations and technical troubleshooting; report any irregularities immediately to the District Testing Coordinator.

• Coordinate schoolwide screeners (e.g. MAP DIBELS) so windows are met and results are captured and shared on schedule.

• Align with regional teams on supplies procedures and readiness checks across schools.

Student Information Systems (SIS) & Records Management

• Own the student records lifecycle in PowerSchool: timely accurate entry for enrollments transfers withdrawals demographics program/special population codes and guardian/address changes.

• Process records requests (transcripts verifications) securely and on deadline in compliance with FERPA and district/state rules.

• Maintain organized archives of cumulative files and report cards (digital/physical) with clear indexing and retention.

Data Quality Reporting & Compliance

• Lead roster and records QA for state/district reporting (e.g. CLASS STS TSDL) and meet 10/1 2/1 EOY deadlines with zero major errors.

• Reconcile rosters and assignments (teacher/course/section) and verify TEP-eligible teacher rosters for staff who dont issue grades.

• Complete dropout/attrition clean-up (MS/HS) to ensure accurate accountability reporting.

• Keep platforms in sync (PowerSchool learning/assessment tools such as Achieve i-Ready mCLASS) to preserve instructional data integrity.

• Coordinate HSR survey administration to compliance standards and target response rates.

Report Cards & Gradebook

• Run pre-finalization audits (missing/invalid grades category/weight issues); support teachers in resolving grade entry errors.

• Finalize print and distribute report cards on time; archive to student records.

School-Based Data Support & Tools

• Serve as first-line support for data systems (e.g. PowerSchool DeansList Illuminate Kickboard Qlik/Tableau Clever blended-learning apps): access passwords basic troubleshooting.

• Liaise with the regional data team on complex issues; document tickets and turnarounds to prevent recurrence.

• Attend required trainings and maintain up-to-date SOPs quick guides and job aids for staff.

• Support families in accessing and understanding parent-facing portals; ensure translation/interpretation as needed.

• Align with school leadership on usage expectations and reporting practices that inform instruction and operations.

Data Tracking & Schoolwide Programs

• Maintain visibility of key program data (e.g. Accelerated Reader MAP DIBELS) via dashboards bulletin boards or staff updates.

• Publish concise roll-ups that highlight trends gaps and next steps for instructional teams.

Attendance Management

• Own the attendance program: daily verification accuracy checks and audit-ready records compliant with district/state rules.

• Drive execution: ensure 100% teacher submission; pull morning reports contact absent/tardy families by set times document in SIS reconcile discrepancies and escalate chronic cases.

• Run data cycles: daily/weekly reporting to identify at-risk students analyze trends and brief leadership on progress to goals.

• Lead interventions with ops/student support: implement tiered strategies to reduce chronic absenteeism; generate official notices and manage truancy folders per policy.

• Participate in attendance meetings and coach a small caseload of focus students to improve ADA.

Enrollment Management & Compliance

• Manage the enrollment process end-to-end: collect scan and organize required documentation; verify accuracy/completeness; and ensure compliance with district/state requirements.

• Execute enrollment transactions in systems: process enrollments withdrawals and no-shows in SIS; complete discharge forms; submit required documentation in Salesforce; and maintain logs of attempted contacts.

• Stay compliant on OneApp procedures by attending all required RSD trainings and meeting published timelines.

General Operations Support

• Provide front-office coverage as needed: answer calls respond to parent requests receive packages sell uniforms and keep daily office operations running smoothly.

• Support safe efficient arrival/dismissal procedures in partnership with the operations team.

Qualifications :

The following are required for the role:

• Education & Credentials: High School Diploma or equivalent degree/related work experience.

• Experience: 35 years in quantitative information systems education data or related field (or equivalent experience); K-12 data operations SIS administration or assessment data management; Proven ownership of data quality: imports/exports validation state reporting and assessment windows.

• Knowledge: FERPA and data governance; student data lifecycle (enrollment scheduling attendance grades transcripts); State reporting schemas and file formats; basic understanding of IDEA data elements; Assessment ecosystems (NWEA DIBELS ACT etc.) and roster integrations.

• Technical Skills & Tools: High proficiency in Microsoft Excel and Google Sheets.

The following are strongly preferred for the role:

• Bachelors Degree

• Experience with dashboard tools (Tableau/Looker/Power BI) for publishing reports.

This is a 100% onsite position. The duties described above are essential functions that require the employees physical presence at the work location; they cannot be performed remotely. The physical demands and environmental conditions described below are representative but not exhaustive of those that must be met by an employee to successfully perform the essential functions of the role. All of these physical requirements should be able to be performed with clarity coherence and connectedness of the KNOS vision and reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Commitments

• Maintain a friendly respectful professional and courteous attitude with all people including all KNOS employees Board members community and philanthropic partners funders and vendors.
• Model superior customer service behavior by maintaining positive relationships with all KNOS stakeholders.
• Contribute as a positive and effective team member; work effectively with other team members to accomplish KNOS goals.
• Be prompt and available for flexible scheduling; be honest and fair in all professional dealings.

Physical & Mental Demands

• While performing the duties of this job the individual is regularly required to communicate information and ideas effectively so others will understand. Must be able to exchange accurate information in these situations including noisy environments such as cafeterias and playgrounds to more moderate situations such as classrooms or large group professional settings.
• Specific vision abilities required by this job include the ability to observe details at close range (within a few feet of the observer).
• Read analyze and interpret data (emails memos letters etc.) and maintain visual attention and mental concentration for significant periods of time.
• Able to sit and work at a desk/computer for extended periods of time and lift/move up to 30lbs occasionally

Work Environment

• Duties may require traveling to other school facilities using employees personal transportation.
• This role routinely uses standard office equipment such as laptop computers and various digital devices.
• Occasional evening and weekend work may be required as job duties demand.

Work Authorization

• Applicants must be currently authorized to work in the United States for any employer.

Additional Information :

• Compensation is competitive and commensurate with experience and we routinely engage in compensation analysis for all roles across the organization to ensure that we remain competitive in the market.
   
• 403(b) retirement plan KNOS matches 100% of employee contribution up to the first 5% of salary and any bonuses. Vested immediately in 403(b).
   
• KNOS employees are eligible for health and wellbeing benefits starting the first day of the month following their Date of Hire.
   
• Comprehensive customizable health coverage including disability life insurance hospital indemnity FSAs for health and dependent care and free dental and vision for employees.
   
• KNOS employees are provided 30 paid holidays and additional paid time off.
   
• Opportunities for on-going professional development.

Disclaimer:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

• This job description shall not constitute or be construed as a promise of employment or as a contract between KNOS and any of its employees.

KIPP New Orleans Schools is an Equal Opportunity Employer:

At KIPP New Orleans Schools we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age disability sexual orientation gender identity and/or expression marital status veteran service genetic information family or parental status or any other status in accordance with applicable federal state and local laws. KNOS expressly prohibits any form of unlawful employee harassment based on any of the characteristics listed here. Improper interference with the ability of KNOS employees to perform their expected job duties is absolutely not tolerated.

KNOS complies with applicable state and local laws governing non-discrimination in employment in every location in which the KNOS has facilities. This policy applies to all terms and conditions of employment including but not limited to hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Contact Us:

Please contact our regional Talent Team at with any questions.

Remote Work :

No

Employment Type :

Full-time