Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the companys outgoing financial obligations This role involves invoice processing reconciling statements maintaining accurate records and ensuring timely payments to vendors. This is a full-time non-exempt position and member of the business office staff who reports directly to the Controller.

Essential Functions

• Process vendor invoices employee reimbursements and purchasing card transactions in a timely and accurate manner
• Ensure proper coding approvals and documentation for all disbursements
• Prepare and process weekly check runs and electronic payments
• Reconcile AP sub-ledger to general ledger monthly
• Prepare journal entries for routine and month-end activities
• Maintain vendor records and manage vendor communication
• Prepare and file 1099s annually
• Assist in audit preparation and supporting documentation
• Manage office functions including supplies inventory purchasing postage meter bulk mail post office box accounts
• Provide backup support to the Receivables Specialist in processing tuition and fee payments and posting to the general ledger
• Provide ongoing support to the Business Office with special projects and financial reporting as assigned
• Serve the daily operations of the school with presence and support at events and functions as assigned

Education & Experience

• Bachelors Degree required
• Minimum of three (3) years of relevant experience in an office or school setting

Core Competencies

• Pleasant and professional with good interpersonal skills and ability to communicate effectively in person and in writing with internal and external stakeholders
• Demonstrated proficiency in the use of personal computers business software and spreadsheets
• Self-starter with strong attention to detail time management and organizational skills
• Willingness and capability to work beyond the normal workday

Overview of St. Stephens and St. Agnes School

St. Stephens and St. Agnes School is an affirming and collegial community committed to our mission to pursue goodness as well as knowledge and to honor the unique value of each of our members as a child of God in a caring community. SSSAS is an age 3 to Grade 12 Episcopal day school located on three campuses six miles from Washington D.C. in beautiful and historic Alexandria Va. We believe that educating the whole child by tending to their individual academic social/emotional cultural and physical needs prepares them to be knowledgeable kind and empathetic citizens in a complex world. Combining a rigorous academic program with outstanding opportunities in the arts athletics and service learning for our students SSSAS is a community that values diversity equity inclusion and belonging and we seek candidates who share these same values.

Our culture promotes lifelong learning and employees have a wealth of opportunities available to them to continue expanding their knowledge of both their disciplines and in their field of education. Cultural competency workshops for all faculty and staff regular small-group DEIB exploration/workshops support for graduate studies summer study grants and conferences (e.g. National Association of Independent School Annual Conference and CASE-NAIS) are just a few of the ways in which we support and encourage our Saints faculty and staff to continue to develop and learn in their field and as part of our community.

We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you would be right for this position please fill out our initial 3-minute mobile-friendly application. We look forward to meeting you!

Interested applicants should apply through the SSSAS website at more information about St. Stephens and St. Agnes School we invite you to visit our website at

Required Experience:

IC