Construction Administrator (AO-13568)

This is a remote position.

ABOUT THE CLIENT:

Our Client is a South East Queensland based construction company that prides itself on quality work and strong relationships. With decades of industry experience we deliver tailored building solutions across residential commercial health education and mixed-use projects. They specialise in designing managing and constructing new builds and commercial refurbishments.

We are seeking a proactive and detail-oriented Administration & Tender Support Officer who will provide essential support across project administration tender coordination and general business operations. This role plays a key part in ensuring our projects are set up accurately subcontractors are engaged throughout the tendering process and internal documentation is maintained to a high standard.

KEY RESPONSIBILITIES:

Project & Operations Administration

• Update project cost tracking in Excel and Procore using data extracted from Xero
  

• Maintain and manage Procore records including:
  

• Setting up new jobs and uploading budgets
  

• Uploading drawings and relevant documentation
  

• Adding and maintaining project personnel access
  

• Ensuring site diaries and project photos are updated regularly (weekly)
  

• Monitoring RFI status and coordinating follow-ups (weekly)
  

Tendering Support

• Coordinate tender documentation and communication with subcontractors
  

• Send out drawings scopes of work and tender packages to subcontractors
  

• Conduct regular follow-ups to confirm interest pricing progress and submission deadlines (via email)
  

• Provide weekly status updates and ensure subcontractors have all required information to quote effectively
  

Administrative & Business Support

• Provide general administrative support across the business as required
  

• Prepare and submit weekly employee timesheets by gathering information directly from team members and sending them to the accountant
  

• Assist with document control filing and maintaining accurate records
  

Requirements

Essential:

• Strong verbal and written communication skills
  

• Proficiency in Procore and Microsoft Office Suite (Excel Word Outlook)
  

• Highly organized with strong attention to detail
  

• Ability to follow processes manage multiple tasks and meet deadlines
  

Preferred (but not required):

• Experience with Xero or similar accounting software
  

• Background in construction engineering or project administration
  

Ideal Candidate Attributes

• Reliable proactive and resourceful with a strong sense of accountability
  

• Able to work independently with minimal supervision
  

• Confident communicating with subcontractors and internal stakeholders
  

• Process-driven and comfortable working in a fast-paced environment
  

Benefits

• Australian clients and Australian hours (giving you great experience and an early finish!)
  
• Work from Home Allowance
  
• HMO for you AND a dependent
  
• 20 Days Annual Leave and 5 Days Sick Leave
  
• Government Statutory Benefits
  
• 13th Month Pay
  
• Computer Equipment
  
• Opportunities for growth
  
• And of course a competitive salary