P2520 Executive Assistant
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Job Location:
Lausanne - Switzerland
Monthly Salary:
Not Disclosed
Posted on:
06-11-2025
Vacancies:
1 Vacancy
Job Summary
We are currently looking for a motivated and collaborative professional Executive Assistant to join our R&D Department based at our Headquarters in Lausanne Switzerland as
Executive Assistant
Are you a curious proactive and results-driven professional ready to move beyond traditional administrative tasks Debiopharm is seeking an exceptional Executive Assistant to be a close partner to our Chief Development Officer (CDO) & Chief Scientific Officer (CSO).
Your Mission.
- Proactively manage the CDOs & CSOs complex agendas and inbox preparing draft responses and correspondence as needed. You will also coordinate all aspects of domestic and international travel.
- Organize and support the Departments Team Meetings including planning the agenda coordinating pre-reads taking detailed minutes and coordinating action item completion.
- Actively work with administrative assistants across departments to facilitate complex interview schedules electronic signatures large team meetings and external partner meetings.
- Act as the first point of contact liaising with people outside the department and with external partners prepare and edit documents communications and presentations in French and English.
- Follow-up on financial matters for the departments (budget update and maintenance) monthly & annual reporting & KPIs tracking
- Solve and anticipate proactively problems prioritizing conflicting needs and following through on projects to successful completion often with tight deadlines.
- Take ownership of specific ad-hoc projects or additional specific tasks
More than a checklist of skills and activities were looking for someone who shares our commitment to science with purpose.
Requirements
- Bachelors degree (or equivalent) and over five years of experience supporting executive-level staff in a demanding fast-paced international office environment.
- Proven track record in assisting Head of functions in a fast pace environment - Executive Assistant level
- Experience in a Pharmaceutical Company is preferred
- Strong organizational skills detail and deadline-oriented able to identify/communicate conflicts in scheduling and priorities
- Ability to establish and maintain the highest level of professionalism confidentiality and trust and a strong team player with high customer focus
- Technology-savvy in all Microsoft Office applications (including Outlook Calendar Sharepoint AI tools)
- Excellent written and verbal communication skills in English and French
- Curious you like supporting ad-hoc projects and play a role in internal initiatives
What to Expect in the Recruitment Process:
If your application is selected youll be invited to interviews with Talent Acquisition and the Hiring Manager via Teams followed by a panel interview and reference checks. Communication is handled via Workablecheck your spam folder for emails from *@.
Benefits
What we Offer:
- Being part of a company where innovation collaboration and impact arent just values theyre how we work every day
- Partner with teams across disciplines at the forefront of oncology and anti-infective development
- An inclusive and respectful workplace proud to be Equal-Pay certified
- Grow in a culture that values people purpose and performance
- A chance to grow share and shape the future of healthcare
Please contact our HR Department prior to submitting any profiles. We cannot accept unsolicited applications from agencies or recruiters
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Debiopharm develops, manufactures, and invests in innovative therapies and technologies that respond to high unmet medical needs in oncology and bacterial infections. In addition to drug development and manufacturing, Debiopharm aims to provide strategic funding and guidance for compa ... View more
