Document Specialist Mumbai
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Job Location:
Monthly Salary:
Posted on:
06-11-2025
Vacancies:
1 Vacancy
Job Summary
JOB DESCRIPTION:
As a Document Specialist you will be actively working and contributing to the following areas:
- General Administration & Executive Assistance (30%)
- Organizing documents; maintaining records; relevant policies agreements and BU communications.
- Help prepare strategic drafts and final PPTs for executives (Site Head Directors DVPs etc.)
- Prepare and send important documents legal financial and ops planning etc.
- Manage the communications expense claims & executive assistance for DVP/Director/Site Head
- Day To Day Operations (20%)
- Manage policy documents and all internal communications such as holiday food etc.
- Monthly Bills and Invoices Petty cash Agreements and maintenance as per schedule
- Office Management & manage Contract Employees at site e.g. Housekeeping security etc.
- Process creation and improvement for daily small ad hoc and repeating work
- Manage employee database org charts profiles etc.
- Office event co-ordinations Logistics and Visitor Management (20%)
- Vendor Coordination creations in systems document uploads etc.
- Coordination for all internal events/ team offsite/ Visitor management at site - agenda preparation logistics planning budget estimation etc.
- Engage with cross-functional team for meetings.
- Project Management (30%)
- Project delivery schedule task trackers & scope management
- Stakeholder management Risk Management
- Budget cost management MIS (if applicable) Templates for standardizations
Qualifications
Minimum Required Skills
- A Bachelors degree in Science or Commerce
- At least 3 Years of experience in supporting as an Executive Assistant or Administrative Assistant or PMO for a mid-large size organization and help in managing team dynamics promoting cohesive culture of collaboration identify efficiency areas and saving time for key managerial personnel
- Experience in prompt and correct processing of invoice bills and monitoring and updating agreements amendments and other documentations to safeguard companys interest and liabilities
- Experience working with Finance Procurement Legal Facilities team Housekeeping Security and other administrative and liaison with operations support functions (IT OEC BHR TAG)
- Understanding of project management lifecycle and methods used to track diverse types and small medium and large duration projects
- Strong Negotiation and Influencing skills combined with oral and written communication
- Critical thinking skills and ability to effectively lead collaborate and communicate across diverse group of stakeholders (scientific technical operational) and prioritize tasks
Preferred Desirable Skills
- Masters in Business Administration (Finance Strategy or Operations or General Management)
- 5 years relevant secretarial work experience in a Life sciences and Healthcare Company and/or IT Data Analytics
- Experience managing or tracking projects and supplying quick meeting notes and action items to the team in a crisp and concise manner
- Experience establishing and managing relationships with external stakeholders vendors
- Expertise working with Finance Procurement Legal and Administration and Facilities team
The base pay for this position is
N/AIn specific locations the pay range may vary from the range posted.
JOB FAMILY:
Administrative Support
DIVISION:
CRM Cardiac Rhythm Management
LOCATION:
India > Mumbai : BKC Building
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
Not specified
MEDICAL SURVEILLANCE:
Not Applicable
SIGNIFICANT WORK ACTIVITIES:
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Required Experience:
IC
Key Skills
- DRG
- Acute Care
- Adobe Acrobat
- ICD-10
- Records Management
- Technical Writing
- Clinical Documentation Improvement
- Documentation Review
- Sharepoint
- cGMP
- Document Management Systems
- Document Management
About Company
WHO WE ARE CREATING LIFE-CHANGING TECHNOLOGY From removing the regular pain of fingersticks as people manage their diabetes to connecting patients to doctors with real-time information monitoring their hearts, from easing chronic pain and movement disorders to testing half the world’s ... View more
