HR Administration Specialist
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Job Location:
Monthly Salary:
Posted on:
06-11-2025
Vacancies:
1 Vacancy
Job Summary
What we do
Aion Bank is a fully regulated European bank and credit institution combining Vodenos cutting-edge private blockchain-based platform with its ECB banking license strong balance sheet and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions enabling businesses to seamlessly integrate financial services into their offerings.
As part of the UniCredit Group Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodenos existing Banking-as-a-Service (BaaS) offering across key European markets includingGermanyandPoland will see the bank embed its services - ranging from account access and deposits to lending payments and loyalty programs - directly into non-banking digital platforms facilitating seamless customer experiences.
At Aion Bank ourbiggest strength is our peoplea team of highly intelligent creative and ambitious professionals who thrive in a fast-paced innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.
We are currently looking for a HR Administration Specialistready to join our adventure share our ambition and help shape the future of digital banking.What you will be doing
Prepare and manage HR-related documentation (contracts annexes certificates etc.)
Track and manage deadlinesfor documents certifications and employment-related obligations
Coordinate and schedulemedical check-upsandHealth & Safety trainingson time
Ensure proper filing and archiving of employee records in accordance with legal and company standards
Maintain high standards of confidentiality in all aspects of work
Liaise with external providers and internal departments to facilitate HR processes
Administer HR systems for accurate employee data
Skills you should have
A minimum of 1 year of previous experience in an administrative or HR role
Strong sense of work culture ethics and confidentiality
Fluent in English and Polish to effectively communicate in a multinational environment and local authorities
Strong attention to detail and accuracy in handling data
Ability to identify and resolve HR administration-related issues efficiently
Strong organisational skills and the ability to manage multiple tasks simultaneously
Excellent communication and interpersonal skills to work effectively with diverse teams
Proactive and able to work independently with minimal supervision
Availability to work a minimum of one day a week in our Warsaw office.
What we offer
You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package.
We care for our colleagues well being therefore we coverpsychological consultations if you ever feel you need such support.
We also co-finance Multisport.
You will work on computer equipment that delivers the best user experience Apple MacBook.
Our Warsaw office is very nicely located with convenient commute options by public transport and offers healthy snacksthroughout the day.
Our process
Step 1:Talk with one of our Recruiters about your to date experiences and ambitions
Step 2:Meet with your future Team Manager to deep dive on the role specifics and our work environment
Step 3: Meet with the Head of HR to understand our vision and discuss how your experience and expectations fit what we are looking for.
Our note to you
Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us we encourage you to apply - even if youre not 100% sure. We are interested in getting to know you and learning about what you bring to the table.
Please note that we may close a job posting early if we receive a large number of exceptional applications.
Good luck!
About us
Required Experience:
IC
Key Skills
- Employee Relations
- Typing
- Succession Planning
- Human Resources Management
- Military Experience
- Case Management
- Benefits Administration
- HRIS
- Payroll
- ADP
- Human Resources
- Leadership Experience
