Executive Assistant
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Job Location:
Virginia Beach, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
Provide executive-level administrative support to the Dean of the Ellmer School of Nursing at Old Dominion University. This role serves as the primary liaison between the Dean and internal/external stakeholders managing communications strategic initiatives and the operational functions of the Deans Office. The position requires discretion sound judgment independent evaluation and analysis and the ability to manage complex and confidential matters in a fast-paced academic environment.
Responsibilities
Executive Support and Liaison
- Represent the Dean on executive and administrative matters with professionalism discretion and confidentiality.
- Serve as the primary point of contact between the Dean and senior leadership faculty staff students alumni and external partners.
- Evaluate and prioritize all requests directed to the Dean determining appropriate responses or redirection.
- Draft edit and prepare correspondence reports and presentations for the Dean.
Strategic Calendar and Scheduling Management
- Coordinate and maintain the Deans complex appointment calendar ensuring strategic prioritization of commitments.
- Schedule meetings confirm logistics and prepare/distribute relevant materials.
- Arrange travel and accommodations for conferences meetings and events (local national and international).
- Adjust scheduling promptly in response to urgent matters obtaining necessary background information for the Deans decision-making.
Operational and Office Management
- Oversee the daily operations of the Deans Office ensuring efficient workflow and task delegation.
- Work regularly with and/or address the needs of senior university officials department leadership program directors HR business partners staff undergraduate and graduate students staff alumni parents community members and other stakeholders.
- Supervise staff graduate assistants and student workers providing training performance feedback and professional development support.
- Monitor time and attendance records manage leave requests and ensure compliance with HR policies.
- Independently analyze and evaluate requests to make technically sound recommendations concerning actions that may be taken.
- Address building needs appearance and security concerns coordinating resolutions as needed.
Initiative Coordination and Strategic Planning
- Support strategic planning using knowledge of best practices in higher education and student success.
- Assist in planning and implementing college-wide strategic initiatives including recruitment and retention efforts enrollment curricular development and community engagement activities.
- Lead and coordinate committees events and special projects that support the Colleges mission.
- Conduct research gather data and prepare reports to inform decision-making and assess initiative effectiveness.
Leadership Training and Support
- Onboard new associate deans and office administrators providing training on fiscal procedures university policies and workflow processes.
- Provide guidance on handling student and personnel matters using best practices and university policy.
- Ensure administrative staff across the college have the resources and training necessary to support leadership effectively.
- Perform other duties as assigned.
Qualifications
Minimum Qualifications:
- Skilled at supporting the administrative needs of executive level positions.
- Proficiency in Microsoft Word Excel PowerPoint Outlook and Adobe required.
- Must have high organizational skills and ability to multi-task and work independently
Preferred Qualifications:
- Bachelors degree preferred.
- Three (3) years supporting the administrative needs of executive level positions is preferred.
- Experience in an academic setting is preferred.
Location : Location
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Eastern Virginia Medical School (EVMS) offers medical degrees, residencies, and specialty programs in areas such as art therapy and clinical embryology. The community-oriented school does not have a teaching hospital but rather partners with about 10 regional hospitals and clinics. It ... View more
