Administrative Assistant Stores

The DCO Administrative Assistant supports market operations and team member engagement by delivering high-quality administrative support across compliance office management event coordination and TUSA-wide New Team Orientation (NTO). With staffing and hiring now primarily managed by Talent Acquisition and in-store managers this role pivots to focus on onboarding facilitation compliance and operational excellence. The ideal candidate is organized proactive and thrives in a fast-paced team-oriented environment.

This is a fully onsite position working out of our regional corporate office Monday - Friday.

RESPONSIBILITIES:
TUSA-wide New Team Orientation Facilitation (40%)
Serve as the primary coordinator for TUSA-wide NTO sessions ensuring seamless onboarding experiences for new hires across all markets.
Collaborate with TA and in-store managers to receive new hire lists and orientation schedules.
Organize and communicate NTO details including background checks MVR results paperwork and session logistics.
Maintain accurate records of NTO participation and documentation.
Support rehire checks and compliance within the Applicant Tracking System (ATS).

Team Member Compliance Support (30%)
Oversee compliance activities including MVR DEA labor documentation and background checks.
Collaborate with the compliance team to initiate adjudication requests.
Provide HR and payroll administrative support for the market.
Assist store team members with MVR updates lockouts and clock-in troubleshooting.

Administrative & Office Support (20%)
Handle incoming calls and correspondence (email mail packages).
Support the Director and market team with administrative tasks and program coordination.
Prepare and submit expense reports for the Director.
Manage ordering of supplies equipment and materials for stores and offices.
Oversee general office management and facilities coordination.
Compile reports maintain market rankings and support achievers programs.
Assist with updating agendas office maps and presentation materials.

Meetings Events & Travel Coordination (10%)
Schedule and coordinate travel arrangements for the Director and market visitors.
Lead logistics for market rallies retreats and team events.
Maintain and manage market event calendars.

Organize department meetings including venue setup catering materials and follow-up actions.
Coordinate team celebrations such as birthdays anniversaries and holiday gatherings.

Qualifications :

1.  Minimum of 1 years of administrative experience.
2.  Associate or bachelors degree preferred.
3.  Experience in staffing or HR operations is a plus.
4.  Proficiency in Microsoft Office Suite (PowerPoint Excel Word Outlook).
5.  Exceptional organizational and communication skills.
6.  Strong customer service orientation and team collaboration.
7.  Flexibility and adaptability in a dynamic work environment.
8.  Bilingual or multilingual abilities are a plus.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time