Temporary Administrative Support
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Job Location:
Stillwater, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
03-11-2025
Vacancies:
1 Vacancy
Job Summary
Campus
OSU-Stillwater
Contact Name & Email
Cathy Hanson
Work Schedule
20 hours per week. Your supervisor will assist you in establishing a schedule that accommodates both your availability and departmental needs.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$11.00Hourly
Special Instructions to Applicants
For full consideration please include a resume cover letter and contact information for three professional references.
About this Position
This position is responsible for executing a range of document imaging tasks within the Office of the Registrar with a primary focus on preserving fragile historical records. Key responsibilities include:
Core Duties
Digitize and safeguard sensitive archival materials such as microfiche student records and paper transcripts to prevent deterioration.
Prepare scan and index paper film and electronic documents for long-term digital storage.
Ensure image clarity and quality validate document categories and assign appropriate workflow group box designations.
Monitor the entire imaging process from preparation through scanning and indexing making real-time adjustments as needed.
Manage incoming documents through the imaging lifecycle including final disposition via shredding.
Document Preparation & Scanning
Remove staples sticky notes and other obstructions that prevent smooth scanning.
Insert header sheets to identify document types and individual records.
Organize and batch documents with appropriate cover sheets for efficient processing.
Operate scanning equipment to digitize prepared batches ensuring accuracy and consistency throughout.
Reporting & Collaboration
Provide regular status updates to supervisory personnel regarding imaging progress and issues.
Required Qualifications
- High School/GED (degree must be conferred on or before agreed upon start date)
Some experience in an office environment preferred.
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
