Pw- Senior Administrative Assistant
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Job Location:
Coppell, TX - USA
Hourly Salary:
$ 23 - 25
Posted on:
27 days ago
Vacancies:
1 Vacancy
Job Summary
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The Opportunity
- Join the team that touches every corner of the community.
Behind every smooth street reliable utility and well-maintained facility is the dedicated team of the Coppell Public Works Departmentand they need your support. From paving and drainage improvements to fleet maintenance water quality and city facilities Coppells Public Works team keeps our community running. As the Senior Administrative Assistant youll bring organization precision and professionalism to a department built on service. Each day youll support leadership manage project documentation track budgets and keep operations on schedule. Your work helps ensure our streets are safe our systems run efficiently and Coppell continues to deliver exceptional service to every resident.
Opportunity Description
To view the full scope of this opportunity including essential job functions CLICK HERE!
Schedule Commitment
The Public Works Senior Administrative Assistant works a standard 40-hour work week Monday through Friday from 8:00 a.m. to 5:00 p.m. with the ability to flex the schedule when necessary to support departmental needs. May occasionally be required to work outside of standard hours or overtime based on operational or project demands.
Pay Plan
This opportunity is non-exempt and on Pay Grade 9. The full Pay Grade Range is shown for growth and development opportunities within the grade. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity.
Hiring Range: $23.28- $25.77- Min:$23.28
- Mid:$28.51
- Max:$33.75
Candidate Engagement Plan
This is our anticipated time line and is subject to change.- October 31-November 16:Accepting Applications
- November 17-21:Application Material Review and Technical Phone Screenings
- November 24-28:Selected candidates will be invited to participate in a DISC Assessment and Panel Interview
- December 1-5:Interview Experience
- For application support or to check the status of your application contact the Employee Experience Team by calling .
Eligibility
Experience High School Diploma/GED 3 years of progressive administrative experience demonstrating increasing responsibility strong organizational skills attention to detail and the ability to manage multiple priorities effectively. Proven customer service experience demonstrated through regular interaction with the public vendors or internal staff providing accurate information resolving inquiries and maintaining a positive and professional demeanor in representing the organization. Preferred experience performing procurement and accounts payable duties including processing purchase orders reconciling invoices and supporting budget or expenditure tracking.
Knowledge- General office procedures administrative practices and records management principles.
- Microsoft Office products (Word Excel Outlook PowerPoint) and standard office equipment.
- Financial and procurement processes including accounts payable purchase orders invoice reconciliation and budget tracking in compliance with City procedures.
- Departmental operations terminology policies and procedures relevant to Public Works.
- Customer service principles and professional communication standards.
- Organizing and prioritizing multiple tasks while meeting deadlines in a fast-paced environment.
- Data entry reporting and recordkeeping with accuracy and attention to detail.
- Preparing correspondence reports and documents with proper grammar formatting and professionalism.
- Analyzing information and applying sound judgment to solve problems and ensure compliance.
- Establishing and maintaining positive working relationships with team members vendors and the public.
- Using enterprise systems such as Cartegraph MUNIS or similar software efficiently and effectively.
Abilities- Communicate clearly and courteously both verbally and in writing with a wide range of internal and external stakeholders.
- Maintain confidentiality professionalism and discretion when handling sensitive information.
- Anticipate departmental needs take initiative and provide proactive administrative support with minimal supervision.
- Adapt to changing priorities manage competing demands and maintain composure under pressure.
- Represent the department and the City with integrity dependability and a strong commitment to service excellence.
This is Coppell
The City of Coppell Public Works Department is made up of several divisions that support the planning maintenance and improvement of the citys infrastructure and services including:- Capital Improvement Projects (Paving/Drainage)
- Engineering
- Facilities Management
- Fleet Maintenance
- Operations
- Utility Line Services
- Water Quality
In accordance with the ADA the City of Coppell is willing to consider any reasonable accommodation.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
