Position Summary:

Specific Job Duties and Responsibilities:

Course & Material Management:

• Assist PEP administration and support staff in facilitating the delivery of courses and programs which take place off-campus.

• Duplicate bind and manage inventories of course and program materials.

• Generate mailing labels as needed to send study guides to students during registration periods

• Responsible for quality control as it relates to duplication file management and inventory of curricular and program materials.

• Coordinate with the facility education departments to address the needs and protocols of the individual facility to ensure the timely receipt of course materials by the students.

• Textbook Management to include inventory mailing and delivery.

• Manage the tracking system for course materials that have been sent to students and respond to inquiries from students and their advocates regarding the disposition of sent materials.

• Updating materials such as catalog and study guide covers as needed.

• Responsible for purchasing ordering receiving stocking and sending out postage materials to PEP instructors.

• Update the inventory of curricular and program materials when provided updates by PEP/ES administration and staff.

Procurement and Inventory Management:

• Manage PEP/ES purchasing and adhering to procurement protocols for the P-card.

• Responsible for purchasing ordering receiving stocking and maintaining bulk inventory of all paper and supplies for PEP and ES.

• Administer accounts payable processes for program services provided by Verizon and Canon.

Equipment and Production Oversight:

• Copier vetting and management to include monthly meter readings of copiers ordering supplies for copiers and managing services.

• Managing production area organization.

Student and Staff Support:

• Responsible for picking up packages and delivering them to staff.

• Hiring and supervision of work-study students.

• Coordinate with PEP advisors to process and mail welcome packets to new degree seeking students.

• Update address changes in Workday for accurate mailing information for course materials to education departments then scan and upload the education department form into the students file.

• Process and mail additional forms and communications as needed.

Records Marketing & General Administration:

• Assist with records management by scanning documents for digital storage

• Additional responsibilities as needed to support the team and the department.

• Manage and promptly respond to customer requests for various materials such as study guides and marketing materials.

• Duplicate bind and send out program catalogs responsive to requests made online over the phone and in person.

Qualifications:

Required Qualification:

• Bachelors degree

• Strong interpersonal and collaboration skills to work effectively with senior leadership faculty administrators and diverse constituencies.

• Demonstrated discretion confidentiality and sound judgment in handling sensitive and emotional issues.

• Experience designing implementing and evaluating programs and policies relevant to justice-involved students.

• Ability to work independently manage multiple tasks and follow through with minimal supervision.

• Effective team player with flexibility to adapt to new tasks and changing priorities.

• Experience supervising and supporting student workers.

• Physical capability to lift and transport up to 50 lbs and remain active throughout the day.

Preferred Qualifications:

• 1-3 years of relevant work experience

• Experience with the incarcerated population.

• Demonstrating understanding of the local state and federal prison system.

• Project Management skills preferred.

• Those with lived experience or who are directly impacted by incarceration are strongly encouraged to apply.

Salary and Benefits:

The salary range for this position is $38412-$43692. In addition to salary Adams State University offers a competitive benefits program including medical dental vision disability insurance flexible spending accounts life insurance and retirement savings plans. For detailed benefits information please visit our Human Resources Benefits Page.

How to Apply:

All interested candidates must submit application materials electronically through Adams State Universitys Workday application portal.

No other format of application material will be accepted.

Completed applications include the following:

• Cover letter

• Resume

• Unofficial transcripts (official transcripts will be necessary at the time of appointment)

• Three professional references including phone number and email for each

For full consideration applications should be received by 11/14/2025. Review of completed applications will begin immediately after this date.

The position will remain open until filled. Applications received after the priority deadline may be reviewed at the discretion of the search committee.

Questions about the position may be directed to Gary Glindmeyer at

Adams State University is committed to building and expanding the talent of its professional staff and actively seeks qualified applicants who bring unique perspectives experiences skills and attributes that can augment the perspectives of our current faculty and staff and can contribute to serving and preparing our students to engage and thrive in their learning leadership and service.

We strive to create a more representative workforce that mirrors the people who study work and lead our institution and welcome applications from candidates from all walks of life especially members of communities who fall within state and federally protected classes such as: women BIPOC LGBTQ individuals veterans and people with disabilities.

We value qualified candidates with varied language skills who have a record of successful experience with varied communities and student populations and who have a deep understanding of and commitment to the unique geographical and historical characteristics of the place we are situated in and the intersecting perspectives that define our university being a low-income first-generation and Hispanic-serving rural anchor university. Therefore we seek individuals committed to intentionally supporting students and colleagues who possess these characteristics through their teaching service and scholarship.

The successful candidate will join a campus that is dedicated to inclusive excellence and acknowledges Adams States purpose to foster the educational goals of its students and the well-being of the surrounding community.

Additional information about the university and the academic mission may be found at compliance with the Immigration Control Act of 1968 candidates for positions must provide proof of eligibility to work before an offer of employment can be made final.

Adams State University is committed to providing a safe and secure environment for its students faculty staff and visitors and to protecting its funds property and other assets. Well-informed hiring decisions contribute to this effort. Therefore Adams State University has adopted a policy on background screening for its prospective continuing and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASUs Office of Equal Opportunity Director Ana Guevara and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct ASUs sexual misconduct policies contact information for the Adams State Universitys Office of Equal Opportunity & Title IX as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at These procedures also describe the Universitys response to reports and/or complaints of sex discrimination or sexual harassment.

Adams State University is an Equal Opportunity/Affirmative Action employer. Applications are sought from all qualified persons regardless of race color sex disability and as covered by law veteran addition University policies prohibit discrimination on the basis of religion national origin ancestry age sexual orientation including transgender status and gender expression marital status and parental status.