Accounts Receivable (AR) Specialist

Philadelphia, PA - USA

Yearly Salary: USD 3 - 5

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Accounts Receivable (A/R) Specialist

Department: Finance
Reports To: Controller
Location: Philadelphia PA (Hybrid)
FLSA Status: Non-Exempt / Full-Time

About Arbill

Arbill Industries is a leading provider of safety products training and safety program management solutions headquartered in Philadelphia PA. With over 80 years of experience Arbill helps organizations protect their most valuable assettheir peopleby delivering innovative safety solutions that prevent workplace injuries and enhance compliance.

Position Summary

The Accounts Receivable (A/R) Specialist is responsible for managing the companys receivables process to ensure timely and accurate collection of customer payments. This role involves processing invoices reconciling accounts investigating discrepancies and maintaining positive relationships with internal and external stakeholders to support healthy cash flow and customer satisfaction.

Key Responsibilities

Accounts Receivable Management

Generate verify and process customer invoices accurately and timely.
Post payments credits and adjustments to customer accounts.
Monitor aging reports and follow up with customers on outstanding balances.
Apply appropriate collection strategies to minimize delinquencies and bad debt.

Customer Account Maintenance

Research and resolve billing discrepancies and short payments.
Communicate professionally with customers regarding account status payment terms and invoice inquiries.
Coordinate with Sales Customer Service and Operations teams to ensure account accuracy and resolve disputes.

Reporting & Reconciliation

Prepare and analyze A/R aging reports for management review.
Reconcile A/R subledger to the general ledger monthly.
Support month-end and year-end closing processes by providing required schedules and documentation.
Assist with audit requests related to accounts receivable.

Process Improvement

Identify opportunities to streamline billing collections and reconciliation processes.
Contribute to the development and implementation of credit and collection policies.
Participate in cross-functional initiatives to enhance customer payment experience.

Arbill Core Values

1. Relentless Can Do

We firmly believe theres no ceiling to what we can accomplish. What we collectively dream up we can achieve. Were bold thinkers courageous wildly ambitious and we approach every situation with optimism and creativity. We have a whatever it takes mentality and the perseverance to carry it out. This limitless mindset is the cornerstone for all that we do and we are steadfast when it comes to achieving whatever we set our minds to.

Behaviors: Leaning into problems seeking solutions imagining what is possible vs what isnt possible; Optimism Creative Ambitious.

2. Cultivating Meaningful Relationships

We take pride in the relationships weve built over the decades - in business with employees and interpersonally. We listen really take the time to understand their needs wants and opinions - and were wholeheartedly committed to treating everyone with the utmost care and respect that they deserve. We know that mutual respect builds strong meaningful partnerships - so putting our dedicated efforts into building nurturing and growing these precious and authentic relationships around respect is the key to everyones success.

Behaviors: Humility Open Honest Authentic Truthful Communicative.

3. Drive to Continuously Innovate

Were unapologetically committed to the endless pursuit of knowledge growth and innovation not only in business but for ourselves. We take risks encourage curiosity learn from our mistakes pioneer new ideas and forge new paths. By continuously innovating were able to consistently deliver ground-breaking revolutionary solutions that add value to every situation - within our company our industry and in peoples daily lives. We never settle. We strive for excellence.

Behaviors: Healthy paranoia accountable for our mistakes desire to be better humble

Requirements

Education & Experience

Associates degree in Accounting Finance or related field required; Bachelors degree preferred.
35 years of experience in accounts receivable billing or credit/collections ideally in a manufacturing or distribution environment.
Proficiency in ERP systems (experience with Microsoft Dynamics 365 preferred).
Intermediate to advanced Excel skills.

Skills & Competencies

Strong attention to detail and accuracy.
Excellent communication and interpersonal skills.
Demonstrated ability to prioritize meet deadlines and manage multiple accounts.
Analytical thinker with a proactive approach to problem-solving.
Commitment to confidentiality and ethical financial practices.

Work Environment & Schedule

Hybrid work schedule.
Standard business hours with flexibility for month-end close or urgent customer issues.
Collaborative team-oriented environment focused on operational excellence and continuous improvement.

Compensation & Benefits

Competitive salary commensurate with experience.
Comprehensive benefits package including health dental vision 401(k) paid time off and employee discounts on safety products.

Arbill Industries an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

Required Experience:

Job Title: Accounts Receivable (A/R) SpecialistDepartment: FinanceReports To: ControllerLocation: Philadelphia PA (Hybrid)FLSA Status: Non-Exempt / Full-TimeAbout ArbillArbill Industries is a leading provider of safety products training and safety program management solutions headquartered in Philad...