Accounts Payable Associate

Department: Accounts Payable

Reporting Manager: Director of Finance

Position Status: Full time

FLSA Level: Varies

Revised: 04/03/2025

Position Summary:

Supervisory Responsibilities:

• None

Essential Functions/Responsibilities of the Position:

• Receives and verifies expense reports; reconciles expense and other financial reports with account

balances and other office records.

• Facilitate payment of vendors which may include verification of federal ID numbers reviewing

purchase orders and resolving discrepancies.

• Verification of non-excluded entity or individual
• Ensures outstanding obligations are credited upon payment identifies discount opportunities and

issues purchase order amendments or stop-payment orders as needed.

• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Facilitates adjusting journal entries
• General journal entries
• Enter accruing entries as required
• Monthly reconciliation and closing entries
• Work well with other departments as you help solve problems or answer questions
• Remove sales tax from orders and other items
• Other related duties as assigned by Director or CFO

Position Qualifications:

EDUCATION:

• Associates or Bachelors degree in accounting

EXPERIENCE (Years & Certifications):

• 2 Plus years accounting experience preferred
• Certified Accounts Payable Professional (CAPP) certification preferred.

SKILLS:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

Position Requirements and Working Conditions:

EEO Statement

The Chautauqua Center is an Equal Opportunity Employer and considers all candidates for employment regardless of race color national origin religion sex age disability citizenship pregnancy military status marital status sexual orientation or any other characteristics protected by law.

Acknowledgement

I have read the attached job description for the position of x at The Chautauqua Center. I fully understand the job description. I can perform the essential functions and meet the job requirements of the position. I also understand that The Chautauqua Center may revise this job description at any time as business needs dictate. I realize that the job description is not intended to be an exhaustive listing of all the functions of the job nor is it to limit The Chautauqua Centers right to assign other functions to an employee in this position.

Required Experience:

IC