Executive Support & Office Coordinator
Share
Job Location:
Ridgeland, SC - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
Position Title: Executive Support & Office Coordinator
Reports To: Chief Executive Officer
Employment Type: Full-Time
Supervises: Receptionist / Front Desk Staff
Mission Statement
Goodwill Industries of Mississippi is committed to transforming lives through lifelong
learning and meaningful work. The expectation of this position is to achieve
organizational team and personal goals in alignment with our mission and services
offered.
Position Summary
The Executive Support & Office Coordinator provides high-level administrative support
to the Chief Executive Officer (CEO) and ensures efficient operation of the office. This
position manages executive schedules travel arrangements correspondence and
meeting coordination while also overseeing daily office operations including
supervision of front desk staff supply management and vendor coordination.
The role requires professionalism discretion and exceptional organizational skills to
maintain a productive and welcoming work environment for staff and visitors.
Essential Duties and Responsibilities
Executive Support:
Provide administrative support to the CEO including managing calendars
meetings appointments and correspondence.
Coordinate travel arrangements including flights lodging transportation and
itineraries.
Prepare and organize documents reports and presentation materials for
meetings.
Assist with board and leadership meeting logistics including agenda preparation
and minutes.
Screen and prioritize incoming calls emails and requests for the CEO.
Maintain confidentiality on all sensitive matters and organizational information.
Office Management:
Oversee daily office operations to ensure efficiency and a professional
environment.
Supervise front desk and reception staff ensuring excellent customer service and
proper coverage.
Maintain cleanliness organization and functionality of office spaces.
Order and manage office supplies breakroom inventory and equipment
maintenance.
Serve as primary liaison with building management and vendors for facility and
maintenance needs.
Manage office security systems access cards and emergency procedures.
Administrative Coordination:
Coordinate internal communications announcements and scheduling for staff
events or meetings.
Assist in planning and executing staff functions trainings and celebrations.
Maintain and update organizational contact lists directories and calendars.
Support HR and Marketing departments with administrative logistics as needed.
Ensure office policies and procedures are documented communicated and
followed.
Financial & Recordkeeping Support:
Track and process expense reports reimbursements and invoices related to
office operations.
Assist with budget tracking for office supplies travel and general administration.
Maintain organized filing systems for contracts correspondence and operational
records.
Other Duties:
Represent Goodwill Industries of Mississippi with professionalism and courtesy
at all times.
Perform other duties as assigned.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
At Goodwill Industries of Mississippi, we are committed to transforming lives through lifelong learning and meaningful work. Through your donations and support, we provide free job training, career services, and employment opportunities across Central Mississippi. Explore our mission, ... View more
