Personal & Admin Assistant to Managing Director
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Job Location:
Airlie Beach - Australia
Monthly Salary:
AUD 5 - 7
Posted on:
31-10-2025
Vacancies:
1 Vacancy
Job Summary
About the Role
Were seeking a highly capable and fast-thinking Administrative Assistant / Personal Assistant to support a driven and fast-paced business owner within the Super yacht recruitment and concierge industry.
This is a multifaceted role where no two days are the same. Youll be responsible for managing administration streamlining systems and ensuring seamless day-to-day operations. The ideal candidate will be diligent proactive and a natural problem-solver someone who can manage competing priorities stay composed under pressure and think several steps ahead.
Key Responsibilities
Provide comprehensive administrative and personal support to the Managing Director
Manage a demanding calendar coordinate appointments travel and client meetings
Develop document and maintain Standard Operating Procedures (SOPs) to support business efficiency
Prepare polished correspondence reports and presentations
Anticipate needs and resolve challenges quickly and effectively
Liaise with clients candidates and suppliers with professionalism and discretion
Manage task lists project timelines and ensure deadlines are consistently met
Support recruitment activities and maintain accurate database records (Zoho Recruit and experience highly regarded)
Multitask and remain focused in a fast-moving high-pressure environment
About You
Youre an organised adaptable and forward-thinking professional who takes pride in staying one step ahead. You thrive in a high-energy environment and bring structure focus and calm to a busy executives world.
You will bring:
Strong administrative experience supporting a small business owner
Proven ability to manage multiple priorities with precision and focus
Excellent written and verbal communication skills
Experience drafting SOPs and streamlining business processes
A proactive solutions-driven mindset quick to act and confident in decision-making
High level of computer literacy (Microsoft Office Zoho Recruit)
Discretion professionalism and a strong work ethic
What We Offer
Starting salary of $60000 superannuation
A dynamic fast-paced work environment with a strong team culture
Opportunity to be part of a boutique high-end brand within the Super yacht industry
Genuine variety in your day-to-day work
Career development and growth as the business continues to expand
How to Apply
If youre a fast-thinking diligent and solutions-focused professional who excels in creating order amidst chaos wed love to hear from you.
Company Industry
IT Services and IT Consulting
Key Skills
- Abinitio
- Lifting Equipment
- Customer Service
- Focus
- Business Analysis
- CFA
