Tournament Coordinator

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business Since itsinceptionin 1957 Invited hasoperatedwith the central purpose of building relationships and enriching the lives of our members guests and more than17000 employees. We are the largest owner and operator of private clubs nationwide with 130 country clubs city clubs and athletic clubs. Our Clubs offer first-class amenities including championship golf courses modern workspaces handcrafted cuisine resort-style poolsstate-of-the-artracquet facilities fitness centers and much bea part of this incredible and inclusive team at Invited!

Job Summary
The Golf Tournament Coordinator is responsible for planning organizing and executing golf tournaments and events at the club. This role involves working closely with members guests vendors and staff to manage all aspects of tournaments from initial concept to final execution. The Coordinator oversees event logistics including registration pairings scoring and award ceremonies while maintaining excellent communication and a high level of customer service.

Reporting Structure
Reports directly to the Head Golf Professional

Day to Day
Oversee the planning of golf tournaments including member tournaments charity events and corporate outings.
Develop detailed event timelines making sure to cover all operational aspects such as registration and staffing.
Communicate with tournament participants and ensure they are informed of event schedules rules and special instructions.
Work with the Head Golf Professional/Director of Golf to create tournament formats pairings and scorekeeping systems.
Serve as the primary point of contact for tournament participants addressing questions concerns and special requests.
Ensure a high level of member/guest satisfaction throughout the event fostering positive relationships.
Collaborate with the marketing team to promote tournaments and events through newsletters social media and other channels.
Assist in creating promotional materials such as flyers email announcements and event brochures.
Oversee post-event clean-up and inventory management.
Conduct post-event reviews to identify areas of improvement for future tournaments.
Compile and distribute tournament results and reports to participants and club leadership.
Coordinate with outside vendors for tournament services including catering trophies signage and entertainment.
Work closely with the golf operations team club staff and grounds maintenance to ensure a successful event.
Create and manage tournament budgets including tracking revenue expenses and participant fees.
Ensure all invoices are processed accurately and in a timely manner.


Additional Duties
Due to the dynamic nature of the club employees are expected to assist others as needed and take on additional tasks as assigned by management.
Follow all company club and department policies procedures and instructions.
Maintain a high level of professionalism and a commitment to excellence in interactions with members colleagues and staff.
Follow safe working practices ensuring compliance with safety guidelines and encouraging others to do the same.
Take the initiative in personal and professional growth and maintain any required certifications relevant to your role.
Address and resolve challenges using available resources working with regional and corporate teams to support club operations.
Attend daily briefings and actively engage in required activities to stay informed and contribute to the teams success.

About You
Required
High school diploma or equivalent.
A minimum of 2 years of experience in event coordination within a golf or country club setting.
Preferred
Bachelors degree in Sports Management Event Planning Hospitality or a related field.
Ability to manage multiple events and deadlines simultaneously.
Ability to negotiate contracts and manage vendor relationships.
Proficient in Microsoft Office golf tournament software and social media platforms.
Ability to maintain confidentiality of proprietary company information and sensitive employee matters except as expressly authorized.

Physical Requirements
Primarily outdoors with frequent exposure to extreme hot or cold temperatures and humidity.
Sitting standing walking climbing/ladders squatting/kneeling reaching grasping pushing/pulling twisting/bending lifting/carrying up to 100 lbs. talking hearing and seeing.

Primary Tools/Equipment

Golf Clubs & Bag 40 - 50 lbs.
Merchandise 5 - 30 lbs.
Computer 25 lbs.

Work Schedule
Adherence to attendance requirements as outlined in the weekly schedule.
Flexibility to work additional hours as needed to meet position deadlines. Availability to work on weekends and/or holidays as required.

What We Offer
We believe in taking care of our team and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills experience education location andif youre in a non-exempt rolehours worked. While not all roles at Invited are full-time those full-time team members have access to a comprehensive benefits package that includes:
Medical dental and vision coverage
Life insurance
Short-term and long-term disability insurance
401(k) retirement savings plan
Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members)

Want to learn more Visit for full details.

Have more questions Check out our Invited Jobs website for more details about ClubLife the Employee Experience Company Benefits and Our Culture. Be a part of our Social Networks: LinkedIn Instagram Twitter Facebook

Invited is an Equal Employment Opportunity Employer

The job posting outlines the general requirements for this position and is not a comprehensive list of duties responsibilities or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.