Executive Admin Assistant (Simpro Exp) (AO-13586)
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
30-10-2025
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
ABOUT THE CLIENT:
Our client is a homegrown family run business. They began manufacturing garage doors on the outskirts of Brisbane back in 1983. As the business expanded our team grew and relocated from Deception Bay to Burpengary. With almost 40 years of experience servicing Southeast Queensland we have continued to expand our services and grow into one of Brisbanes most trusted Garage door suppliers.
JOB SUMMARY:
We are seeking a proactive and organised Executive Administration Assistant to support the GM & day-to-day operations of a fast-growing dynamic garage door business based in Australia. This is a vital administrative role that helps ensure smooth internal workflows clear customer communication streamlined scheduling and policy documentation. Youll be working alongside an existing offshore team member and supporting the General Manager directly.
The candidate must have strong verbal and written communication skills - effective interaction resourceful and able to find solutions independently anticipating challenges and proactively addressing them can be trusted to handle information maintain confidentiality and consistently deliver quality work.
Requirements
KEY RESPONSIBILITIES:
Email and calendar management: Triaging prioritising and managing the inbox and diary of the General Manager.
Customer engagement: Monitor specific customer inbox follow up with customers to request and encourage Google Reviews.
Policy documentation: Assist in the creation editing and ongoing maintenance of company policies and procedures.
Social media posting: Schedule and publish brand-aligned content to maintain consistent digital presence.
Query Management: Respond to queries from mentors and mentees managing their expectations and ensuring smooth communication within existing partnerships.
Data Maintenance: Maintain up-to-date participant information on the mentoring platform CRM and project management spreadsheets.
Administrative Tasks: Perform other duties as assigned including some administrative tasks and attending company events.
SKILLS & QUALIFICATIONS:
Experience in a virtual assistant admin or operations support role (ideally 2 years).
Familiarity with Simpro or similar job scheduling/field service software is desirable.
Proficient in managing inboxes and calendars for senior executives.
Detail-oriented process-driven and excellent at following through tasks.
Experience with social media tools and light content posting is a plus.
Comfortable speaking with a variety of stakeholders from early-stage business owners to senior executives
Strong ability to manage multiple tasks and timelines effectively
Detail-oriented with excellent follow-up skills
Ability to work independently and as part of a team
Strong English Language Skills - written & verbal
Strong Writing Skills - conversational Australian English
Experienced in using CRM systems and online platforms
Benefits
Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep thats right 100% work from home. But wait theres more. Here are just some of our benefits:
- Work from Home Allowance
- HMO for you and a dependent from Day 1
- 20 Days Annual Leave AND 5 Days Sick Leave
- Government Benefits and 13th Month Pay
- Computer Equipment
- Opportunities for growth
- Competitive Salary
Required Skills:
At least 4 years experience in executive assistant or in a similar administrative role Experience with an Accounts Administration Role Proficiency in office software and productivity tools. Quickbooks Experience. Ability to work independently and collaboratively Desired Skills or Qualifications: Intermediate MS Excel and MS Word Certification Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Prior experience in rental properties a plus
Company Industry
IT Services and IT Consulting
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
