Senior Executive, Administration

Lagos - Nigeria

Monthly Salary: Not Disclosed

Experience Required: 4-5years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Our client is a group of companies due to expansion they are in need of a SENIOR ADMINISTRATIVE EXECUTIVE.

LOCATION: Lagos

Job Summary: The ideal candidate will manage the day-to-day administrative operations across the companys offices and

facilities ensuring smooth efficient and compliant business support functions. The role will serve as the

operational backbone of the Administration departmentoverseeing logistics facility maintenance vendor

coordination and vehicle management

This position requires a hands-on proactive professional who can independently manage multiple administrative

tasks and drive continuous improvement in administrative processes.

JOB RESPONSIBILITIES:

Supervise daily office operations and ensure all facilities are well-maintained functional and compliant with
Manage service contracts for cleaning maintenance utilities and security.
Oversee procurement and inventory of office supplies furniture and equipment.
Ensure timely resolution of facility-related issues and maintain preventive maintenance schedules.
Coordinate with retail station managers to monitor administrative compliance (permits fire safety utilities security etc.).
Track and report facility conditions across all retail locations.
Support periodic facility audits and ensure corrective actions are implemented.
Manage company vehicles ensuring proper documentation servicing insurance and licensing.
Schedule and monitor driver assignments and vehicle usage.
Maintain accurate records of fuel repairs and vehicle performance metrics.
Handle travel arrangements logistics coordination and hospitality support for staff and management.
Assist with vendor management and ensure service-level compliance.
Support budgeting and cost control for administrative expenses.
Maintain organized filing systems for administrative documentation and reports.
Maintain up-to-date administrative records including asset registers contracts and service reports.
Prepare periodic reports on administrative activities expenditures and facility performance.
Support HSE compliance initiatives and facility inspections.

JOB REQUIREMENTS:

Bachelors degree in Business Administration Management or related field.
Minimum of 4 6 years experience in administration or facilities management preferably within downstream oil & gas space.
Strong knowledge of facilities management vehicle administration and vendor management.
Experience managing multi-site operations and coordinating with diverse stakeholders.
Familiarity with HSE standards and workplace compliance requirements.
Ability to manage vehicle fleet ensuring maintenance compliance insurance and efficient utilization.
Deep understanding of workplace standards with the ability to enforce compliance across facilities.

Our client is a group of companies due to expansion they are in need of a SENIOR ADMINISTRATIVE EXECUTIVE.LOCATION: LagosJob Summary: The ideal candidate will manage the day-to-day administrative operations across the companys offices and facilities ensuring smooth efficient and compliant business s...