Operations Administrator Assistant Job Description
Summary / Objective
The Operations Administrator Assistant is responsible for coordinating and managing day-to-day operations scheduling documentation and administrative needs for SBJNs operations. This includes supporting operations staff maintaining accurate records coordinating operations preparation managing vendor submissions and ensuring compliance with HIPAA and other regulatory standards. The position also provides support for events and outreach as needed.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Uphold SBJNs mission values and Birth Justice principles
Attend events meetings and trainings; assign note-takers and maintain meeting records
Ensure onboarding documentation for operations staff and volunteers is uploaded to Google Classroom
Maintain and update operations and client data spreadsheets for reporting purposes
Track and coordinate vendor invoices and payment requests through QuickBooks
Ensure compliance with HIPAA state and federal regulations
Manage operations supply inventory and ensure outreach and operations materials are stocked and distributed
Prepare for operations days by coordinating agendas logistics staffing schedules and supply organization
Maintain relationships with partner operations sites and onboard new partners as needed
Manage orders donations and inventory for diapers hygiene items baby supplies and related materials
Facilitate internal communication between Operations and Care Coordination teams
Ensure consistent entry of required data and documents across all platforms and shared drives
Provide support with staff scheduling continuing education coordination and operations flow management
Competencies
Strong organizational and administrative efficiency
Excellent verbal and written communication skills
Multitasking and time management abilities
Technological fluency (Microsoft Office Google Suite)
Experience with health record systems
Coordination and team communication
Attention to detail and regulatory compliance
Commitment to reproductive and birth justice
Work Environment
This position operates in a combination of environments including medical offices operations mobile units remote administrative settings and community-based outreach locations.
Physical Demands
Must be able to stand organize supplies and occasionally transport items. Ability to lift up to 5 lbs; no heavy lifting required. Regular movement between operations and office locations may be necessary. Use of hands and fingers; ability to speak and hear; ability to sit and stand for extended periods.
Position Type / Expected Hours of Work
This is a full-time position averaging 40 hours per week. Weekend hours are required during clinic days and community events.
Travel
Up to 25% travel primarily within the Miami area for operations days outreach events and meetings with partners.
Requirements
Required Education and Experience
Minimum 1 year of general work experience
Proficiency in Microsoft Excel and Word
Experience with Google Workspace (G Suite)
Experience with virtual meetings (Zoom)
Valid drivers license reliable vehicle and up-to-date insurance
Ability to pass background check drug screen and MVR
Strong administrative data entry and documentation skills; high attention to detail
Preferred Education and Experience
Experience in the maternal health or non-profit industry
Knowledge of or training in Birth Justice principles and care models
Experience in healthcare administration or coordination
Minimum 1 year of operational study or work experience
Familiarity with HIPAA community health and maternal health programming
Required Skills:
Required Education and Experience Minimum 1 year of general work experience Proficiency in Microsoft Excel and Word Experience with Google Workspace (G Suite) Experience with virtual meetings (Zoom) Valid drivers license reliable vehicle and up-to-date insurance Ability to pass background check drug screen and MVR Strong administrative data entry and documentation skills; high attention to detail Preferred Education and Experience Experience in the maternal health or non-profit industry Knowledge of or training in Birth Justice principles and care models Experience in healthcare administration or coordination Minimum 1 year of operational study or work experience Familiarity with HIPAA community health and maternal health programming
Operations Administrator Assistant Job DescriptionSummary / ObjectiveThe Operations Administrator Assistant is responsible for coordinating and managing day-to-day operations scheduling documentation and administrative needs for SBJNs operations. This includes supporting operations staff maintaining...
Operations Administrator Assistant Job Description
Summary / Objective
The Operations Administrator Assistant is responsible for coordinating and managing day-to-day operations scheduling documentation and administrative needs for SBJNs operations. This includes supporting operations staff maintaining accurate records coordinating operations preparation managing vendor submissions and ensuring compliance with HIPAA and other regulatory standards. The position also provides support for events and outreach as needed.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Uphold SBJNs mission values and Birth Justice principles
Attend events meetings and trainings; assign note-takers and maintain meeting records
Ensure onboarding documentation for operations staff and volunteers is uploaded to Google Classroom
Maintain and update operations and client data spreadsheets for reporting purposes
Track and coordinate vendor invoices and payment requests through QuickBooks
Ensure compliance with HIPAA state and federal regulations
Manage operations supply inventory and ensure outreach and operations materials are stocked and distributed
Prepare for operations days by coordinating agendas logistics staffing schedules and supply organization
Maintain relationships with partner operations sites and onboard new partners as needed
Manage orders donations and inventory for diapers hygiene items baby supplies and related materials
Facilitate internal communication between Operations and Care Coordination teams
Ensure consistent entry of required data and documents across all platforms and shared drives
Provide support with staff scheduling continuing education coordination and operations flow management
Competencies
Strong organizational and administrative efficiency
Excellent verbal and written communication skills
Multitasking and time management abilities
Technological fluency (Microsoft Office Google Suite)
Experience with health record systems
Coordination and team communication
Attention to detail and regulatory compliance
Commitment to reproductive and birth justice
Work Environment
This position operates in a combination of environments including medical offices operations mobile units remote administrative settings and community-based outreach locations.
Physical Demands
Must be able to stand organize supplies and occasionally transport items. Ability to lift up to 5 lbs; no heavy lifting required. Regular movement between operations and office locations may be necessary. Use of hands and fingers; ability to speak and hear; ability to sit and stand for extended periods.
Position Type / Expected Hours of Work
This is a full-time position averaging 40 hours per week. Weekend hours are required during clinic days and community events.
Travel
Up to 25% travel primarily within the Miami area for operations days outreach events and meetings with partners.
Requirements
Required Education and Experience
Minimum 1 year of general work experience
Proficiency in Microsoft Excel and Word
Experience with Google Workspace (G Suite)
Experience with virtual meetings (Zoom)
Valid drivers license reliable vehicle and up-to-date insurance
Ability to pass background check drug screen and MVR
Strong administrative data entry and documentation skills; high attention to detail
Preferred Education and Experience
Experience in the maternal health or non-profit industry
Knowledge of or training in Birth Justice principles and care models
Experience in healthcare administration or coordination
Minimum 1 year of operational study or work experience
Familiarity with HIPAA community health and maternal health programming
Required Skills:
Required Education and Experience Minimum 1 year of general work experience Proficiency in Microsoft Excel and Word Experience with Google Workspace (G Suite) Experience with virtual meetings (Zoom) Valid drivers license reliable vehicle and up-to-date insurance Ability to pass background check drug screen and MVR Strong administrative data entry and documentation skills; high attention to detail Preferred Education and Experience Experience in the maternal health or non-profit industry Knowledge of or training in Birth Justice principles and care models Experience in healthcare administration or coordination Minimum 1 year of operational study or work experience Familiarity with HIPAA community health and maternal health programming
View more
View less
Job Location:
Hourly Salary:
Posted on:
Vacancies:
