At Virtua Health we exist for one reason to better serve you. That means being here for you in all the moments that matter striving each day to connect you to the care you need. Whether thats wellness and prevention experienced specialists life-changing care or something in-between we are your partner in health devoted to building a healthier community.

If you live or work in South Jersey exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14000 colleagues including over 2850 skilled and compassionate doctors physician assistants and nurse practitioners equipped with the latest technologies treatments and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report weve received multiple awards for quality safety and outstanding work environment.

In addition to five hospitals seven emergency departments seven urgent care centers and more than 280 otherlocations were committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through ourEat Well food access program telehealth home health rehabilitation mobile screenings paramedic programs and convenient online scheduling. Were also affiliated with Penn Medicine for cancer and neurosciences and the Childrens Hospital of Philadelphia for pediatrics.

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Summary:

Provides general administrative secretarial and office support.

Researches a variety of information requests and responds accordingly.

Prepares reports and presentations.

Has regular contact with internal / external customers suppliers or employees.

Keeps office invoices and expenses data.

Familiar with organization policies and department practices.

Position Responsibilities:

Responsible for accuracy and timeliness of assigned work. Reports problems and recommends solutions involving office workflow to officer or higher level administrative support for resolution.

Screen phone calls and visitors routing them to the appropriate party. Has regular contact with internal / external customers suppliers or employees. Address and resolve routine inquiries.

Schedule appointments meetings conferences and maintain calendar(s). May take dictation. Prepare meeting minutes and memos. Compose routine and advanced correspondence. Make travel arrangements and maintain itineraries as requested.

Keep office invoices and expenses data may prepare and monitor office expense reports. Prepare reports and presentations based on data / instructions given. Process time-sensitive material.

Maintain department records and files. May process and/or maintain confidential or sensitive information.

Administratively support special projects. Fill in for other administrative support personnel on an as-needed basis.

Adapt developed procedures to specific tasks or assignments.

Position Qualifications Required / Experience Required:

1-3 yrs. executive secretarial or administrative support experience.

Computer user proficiency (Excel-Word-Power Point Outlook Internet).

Excellent Communication skills (verbal-written-listening) in order to interact with employees at all levels and external clientele.

Well organized and able to adjust to changing priorities.

Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters.

Required Education:

High School diploma.

Business or Secretarial School preferred.

For more benefits information click here.