Research Administrator, Post Award II

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Emory Primate Center Research Administration unit (EPiC RA) at Emory University is currently seeking a full-timeResearch Administrator Post-Award IIto join our team. The EPC RAS unit supports EPCs research goals by providing best-in-class delivery of research administration support services to faculty. These services are customer-focused consistent compliant cost-effective collaborative and continuously improved.

Dedicated to discovering causes preventions treatments and cures of disease Emory National Primate Research Center (EPC) is improving human and animal health and lives worldwide. One of seven NPRCs funded by the NIH EPC conducts studies that make breakthrough discoveries possible. Learn more at

Collaborate. Innovate. Serve. These three simple words capture what we do at EPC to help advance science and improve the health and well-being of humans and non-human primates. If you are someone with experience in research administration within higher education who is familiar with NIH proposal guidelines this is an amazing opportunity to indirectly save and change lives and make a positive impact in the science and research community. The ideal candidate will be highly motivated organized dependable detail-oriented deadline-driven and have a passion for research administration.

The ideal candidate will also be someone who can work in a fast-paced changing environment with excellent time management and multi-tasking skills who can pivot their communication style to meet the needs of their customer. This position reports directly to the Post-Award Manager.

KEY RESPONSIBILITIES:

• Manages post-award activities within a Research Administration Services (RAS) unit in support of an assigned portfolio of grants and contracts within one or more units (i.e. school department division institute or center) using knowledge of grant and contract management rules and regulations technical expertise and analytical skills.
• Post-award activities include regular review reconciliation and projection of award finances preparing adjustments and corrections to award budgets preparing financial reports and at the end of the award ensuring all financial requirements have been met and closing out the award.
• Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
• Ensures adherence to quality standards and all policies and award regulations.
• Works with the post-award specialists to solve problems answer questions and give guidance on post-award activities and other grants management topics on a daily basis.
• Works with colleagues/team members to jointly solve questions and challenges in their daily work.
• Upon award acceptance defines account establishment parameters including billing and reporting requirements budget and cost sharing obligations.
• Sets up award in financial system.
• Distributes award information to PIs co-PIs and relevant staff and other RAS units.
• Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
• Reviews and reconciles award expenditures and budgets making adjustments as necessary.
• Projects and forecasts future award expenditures.
• Manages budget reporting and compliance timelines through the lifecycle of the grant or contract.
• Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
• Completes financial reports to be sent to sponsor as required by the award terms and conditions.
• Monitors compliance with agency and University regulations regarding reporting.
• Assists PIs with non-financial report submissions as necessary.
• Coordinates and submits requests for No Cost Extensions Carryover rebudgeting requests changes in scope and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
• Facilitates the approval of invoices to pay subcontractors.
• Reviews effort reports and manages quarterly effort certification process for assigned units.
• Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
• Assists in transferring awards out of the university.
• Closes out all funded projects consistent with university process and timelines.
• Work schedule will be discussed during interview.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelors degree and three years of experience related to grants and contracts management OR an equivalent combination of education training and experience.
• Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity.
• Proficiency with MS Office Suite software.
• Knowledge of the PeopleSoft Financial System preferred.

PREFERRED/DESIRED QUALIFICATIONS:

• Experience at a large research institution with high volume and complex awards
• Experience with NIH post-award management duties
• Possess and demonstrate strong service orientation.
• Excellent time management and multi-tasking skills.
• PeopleSoft experience strongly preferred.
• A strong aptitude for and a demonstrated ability to develop and maintain positive and productive relationships with faculty staff partners and other stakeholders
• Support the RAS navigation culture.
• Demonstrate a willingness to understand the Office of Research Administration research enterprise (supply chain) to support seamless service to PIs.
• Support plans for removing barriers to research administration as/if requested.
• Demonstrated flexibility including a willingness and ability to respond to changing circumstances and expectations
• Problem solving and critical thinking skills

EMPLOYMENT STATEMENT:

The Emory National Primate Research Center (EPC) in conjunction with Emory University conducts pre-employment screenings for all positions. These screenings may include an Information Network Associates (INA) and criminal background check and verification of work history academic credentials licenses and addition the process may include a drug screening with health assessment and review and mandate for various vaccinations. Updated COVID-19 vaccinations may be necessary for specific research projects.

NOTE: Tasks related to this position can be performed remotely with only occasional visits to an Emory University location. Eastern (EST) time zone business hours may apply. Emory reserves the right to change this status with notice to employee. Emory does not approve as a primary work location in the following states; NJ AK and HI any U.S. Territories or outside of the United States.

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions educational programs or employment including recruitment hiring promotions transfers discipline terminations wage and salary administration benefits and training. Students faculty and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Assistance Act and applicable executive orders federal and state regulations regarding nondiscrimination equal opportunity and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance 201 Dowman Drive Administration Building Atlanta GA 30322. Telephone: (V) (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation please contact the Department of Accessibility Services ator call (Voice) (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.