TWDB 26-10 Conservation & Innovation Water Technology Executive Assistant (Executive Assistant I)

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account in the CAPPS online application system at Please visit our job opportunities page at for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail visit the CAPPS online application system.

Texas Water Development Boards Mission - Leading the states efforts in ensuring a secure water future for Texas. 

The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical dental vision 401(k) flexible spending and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit Texas Water Development Board does not discriminate on basis of race color national origin sex religion sexual orientation age or disability in employment or provision of services programs or activities. 

**Must meet agency in-office requirements**

***Salary commensurate with experience and qualifications***

General Description

Performs complex (journey-level) professional assistance work for the director managers and staff of the Conservation and Innovative Water Technologies Division. Work involves coordinating high-level administrative operations of the division disseminating information and maintaining filing systems. Providing administrative support contacting and coordinating with intra- and inter-agency personnel the general public and elected and appointed officials. May train others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Conservation and Innovative Water Technologies Division.

Essential Job Functions

• Oversees and assists the director and managers with all administrative matters activities and operations in the Conservation and Innovative Water Technologies Division.
• Prepares types formats edits routes and tracks a variety of routine and complex communications reports memoranda and letters for the division may determine the format and content of written communications.
• Schedules and coordinates meetings and special events reserves meeting sites contacts and confirms meetings prints necessary documents or agenda and attends meetings and takes minutes as necessary.
• Prepares and processes documents related to travel such as expenditure requisitions travel vouchers travel authorizations and vehicle request forms.
• Coordinates and processes travel arrangements including airline hotel and vehicle reservations.
• Answers screens and routes incoming phone calls takes messages and refers calls to appropriate staff.
• Prepares and processes documents for purchasing conference registrations supplies and memberships.
• Receives processes facilitates and disseminates information among the division and between the division and other agency staff legislators Board members and the general public to ensures timely responses as necessary.
• Develops administrative procedures and maintenance and retention of physical and electronic files.
• Participates in the administrative team of the Water Science and Conservation Office and attends meetings.
• Provides administrative back-up support for the Deputy Executive Administrator and Assistant Deputy Executive Administrator and to other areas of the agency when necessary.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agencys records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Qualifications :

Minimum Qualifications

• Graduation from an accredited four-year college or university with a bachelors degree in Public or Business Administration English Science or a related field.
• Two years of relevant work experience in office or administrative support work.
• Relevant education and experience can be substituted for each other on a year-for-year basis.

Preferred Qualifications

• Previous work experience with a government organization preferably a State of Texas agency.
• Experience in preparing editing and formatting documents.
• Experience communicating with internal and external stakeholders both verbally and in writing.

Knowledge Skills and Abilities (KSAs)

• Knowledge of local state and federal laws and regulations relevant to Conservation and Innovative Water Technologies Division.
• Knowledge of the principles and practices of public administration.
• Knowledge of complex office practices and administrative procedures including document editing report writing records management and telephone techniques.
• Skills in using Microsoft Office programs such as Word Excel and Access.
• Skills in use of internet email word processing spreadsheet presentation and database software.
• Skills in preparing routing tracking and maintaining accurate communications including records reports documents and correspondence.
• Ability to maintain the security or integrity of critical infrastructure within Texas.
• Ability to meet agency in-office requirements.
• Ability to adhere to work schedules follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work on time neatly and with infrequent errors.
• Ability to interpret policies procedures and regulations.
• Ability to provide prompt courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.

• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.

• Ability to operate a vehicle (state or personal) for state business and maintain a drivers license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours including early mornings nights and weekends.
• Ability to train others.
• Ability to coordinate meetings travel special events and make appointments.
• Ability to take and transcribe meeting notes.

Additional Information :

All interested candidates should apply with a State of Texas application via the CAPPS online application system. First time applicants will need to create an account in the CAPPS online application system Please visit our job opportunities page for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail visit the CAPPS online application system.

Texas Water Development Board Stephen F. Austin Building

1700 North Congress Ave. Room 670 Austin Texas 78701

Please contact Human Resources for accommodation requests.

Phone:

Email: HR(AT)

Remote Work :

No

Employment Type :

Full-time