Administrative Specialist I

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Job Type:

Institution Name:

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock we prepare our more than 8900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission UA Little Rock is a driving force in Little Rocks thriving cultural community and a major component of the city and states growing profile as a regional leader in research technology transfer economic development and job creation.

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Department:

Summary of Job Duties:

Qualifications:

Required Education and/or Experience

• High School diploma or GED.

Preferred Education and/or Experience

• High School diploma or GED;

• Two years of experience in a specialized or related area applicable to work performed.

Job Duties and Responsibilities

• Cover the assigned reception and lobby desk greeting residents and guests from 8:00 a.m. to 5:00 p.m.;

• Check-in visitors and provide information and assistance as requested;

• Assist with property and key inventory and audits;

• Maintain lobby activity and contact staff in the assigned area(s) as needed to maintain conduct standards;

• Responsible for lobby desk cleaning and organizing;

• Assist in the preparation and execution of programs and events including opening and closing of residence halls and/or University Village apartments;

• Keep on-campus residents informed with accurate emails and/or newsletters as directed;

• Maintain all received packages and coordinate with appropriate vendors for all deliveries at assigned areas;

• Assist with record keeping of resident files and e-files including but not limited to room change(s) and checkout paperwork;

• Deliver excellent customer service to students staff and visitors;

• Contact appropriate staff as needed in emergency situations;

• Manage office supplies;

• Maintain databases and rosters and generate reports as requested;

• Perform other duties as assigned for the department.

Knowledge Abilities Skills

• Knowledge and/or experience with College or University housing;

• Good customer service and communication skills;

• Ability to compose professional and grammatically correct emails and other correspondence;

• Extensive knowledge and experience with Microsoft Office applications including Word and Excel;

• Ability to complete tasks without constant supervision;

• Must take initiative on improving job performance and understanding Housing Department policies and procedures; and

• The ability to work as part of a team and maintain a positive work ethic are both necessary qualities for this position.

Additional Information:

Special Instructions to Applicants:

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible: