Administrative Aide

If you are looking for an exciting career with great benefits pension generous leave competitive salary and the opportunity for advancement and professional growth apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12000 employees and a budget of more than $1 order to fulfill our mission of promoting safety we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team you can have a fulfilling career while also enjoying a wide range of benefits such as medical and dental coverage paid time off (i.e. vacation sick leave) becoming vested in the State pension supplemental retirement options and even joining the Maryland State Employees Credit Union.

WashingtonCounty

Roxbury Correctional Institution

18701 Roxbury Road

Hagerstown MD 21746

*This position is located inside of a correctional facility.*

This position ensures that the Office of the Warden ismanaged to the utmost performance and efficiency by providing very specializedcomplex and administrative secretarial services to the Warden and otherAdministrative officials at Roxbury Correctional Institution. This positionindependently handles and takes care of a considerable amount of issues thatcomes in to the Wardens office herself which allows the Warden to act uponother managerial issues.

• Acts as Litigation Coordinator for Roxbury Correctional Institution. This position involves a great deal of research/investigation into the allegations that an inmate claims in a Civil Action Lawsuit. This position plays a very critical role in assisting the Attorney Generals Office in the preparation of their Case. This position contacts all the employees involved in the Civil Suit ensuring that they are Legally Represented. Frequently prepares Affidavits/Declarations for submission in Court by the Attorney General Office. Upon receipt of a Civil Action Case this position prepares a very detailed packet with a cover letter to the Principal Counsel of the Office of the Attorney General explaining step-by-step of the actions taken by this position in order to prepare for the Case.
• Independently delegates the responsibility to prepare correspondence for the Wardens signature possibly to persons outside the immediate work unit and reviews for proper grammar punctuation and spelling.
• Takes and transcribes dictation using general business terminology and a limited range of specialized terminology.

Education: Graduation from an accredited high school orpossession of a high school equivalency certificate.

Experience: Four years performing secretarial work orclerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may besubstituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial scienceor office technology from an accredited college may be substituted at the rateof thirty credits for one year of experience for up to two years of therequired experience.

may substitute U.S. Armed Forcesmilitary service experience as a non-commissioned officer in Administrationclassifications or Administrative Clerical or Office Services specialty codesin the Administrative Support field of work on a year-for-year basis for therequired experience.

• Experience preparing correspondence and taking meeting minutes on behalf of executive leadership.
• Experience managing calendars via Google Calendars on behalf of a manager executive or director.

As an employee of the State of Maryland you will have access to outstanding benefits including: health insurance dental and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

Online applications are highly recommended. However if you are unableto apply online the paper application supplemental questionnaire and required documents maybe emailed to application materials must be received in our office by the closing datefor the recruitment. Onlyadditional materials that are requested will be accepted for thisrecruitment.

If you are having difficulties with submitting your onlineapplication please contact the DBM Recruitment and Examination Division or .

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer Maryland is committed torecruiting retaining and promoting employees who are reflective of theStates diversity.