Operations Coordinator

Job Description

The Facilities Design and Construction (FDC) Operations Coordinator will report to and serve as a principal advisor to the Assistant Vice President for FDC (AVPFDC) providing context and background information on issues advising on policies and operations and independently providing leadership and assistance on a variety of complex and special projects.

The incumbent will manage administrative operations for Capital Construction Non-Capital Construction and Design including planning reporting and records administration. Incumbent will independently draft strategic planning reports recurring unit reports and handle submissions for university-level assessment activities that are submitted to the Office of the Vice President for Facilities (VPF). The incumbent will also manage the production review and distribution of internal and external unit communication including preparation of websites agendas briefing reports complex presentations and tour support. This will include coordinating with all construction unit staff for submissions of such items as meeting materials and presentations critical needs requests etc. which are also submitted to the VPF or other university offices.

This position is also responsible for leading general office functions managing operational budgets coordinating FDC Leadership calendars and tracking ongoing projects and initiatives for the Assistant Vice President.

The incumbent must be detail action- solution- and results-oriented and dedicated to continuous improvement. The incumbent is expected to fulfill identified responsibilities with limited supervision while maintaining effective communication with departmental staff and leadership.

Other responsibilities include:
Developing interpreting and implementing administrative and business communications policies and procedures.
Serving as primary FDC liaison with the Vice President for Facilities Chief of Staff Facilities Operations units Human Resources Operations Communications Operations IT VPF Finance and other departmental and divisional units for administrative and financial matters.
Providing oversight to the Assistant Vice Presidents scheduling unit and operational functions supervising support staff and ensuring office coverage and coordination.
Overseeing FDC records processes and workflows.

Required Qualifications

Bachelors degree in business public administration or related field or equivalent combination of education and experience that equates to an advanced degree;
Experience as an operations manager/coordinator or similar role supporting an executive with experience in planning reporting and general administrative operations;
Experience such as office contract human resource records and policy management.
Experience such as drafting and editing correspondence reports and other documents.
Experience arranging logistics for meetings events and/or programs.
Exceptional writing and communication skills including proven ability to prepare and present clear and concise reports to senior management and articulate complex and/or technical issues to various levels of organizational stakeholders;
Demonstrated ability to successfully handle sensitive discussions; strong personal ethics commitment; and demonstrated sound judgment;
Exceptional interpersonal skills with the ability to interact and communicate professionally and effectively at all levels within the organization including staff and Facilities Department leadership and individuals of diverse backgrounds;
Demonstrated ability to prioritize and manage multiple tasks concurrently; excellent organizational and delegation skills; and ability to work collaboratively in a team environment;
Commitment to high level of customer service; and
Analytical critical thinking and problem-solving skills with strong attention to detail and ability to see the big picture.

Preferred Qualifications

Demonstrated administrative responsibility in higher education or public sector;
Demonstrated knowledge of federal and state laws and regulations applicable to a higher education environment and/or;
Working knowledge of university organizational structure policies and procedures.
Knowledge and experience using asset management software such as SharePoint and/or AssetWorks.
Experience in construction project management or construction administration in a higher education setting.
Familiarity with the Commonwealth of Virginia Construction and Professional Services Manual.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$60000-$70000; commensurate with experience

Hours per week

40

Review Date

November 21 2025

Additional Information

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.