Legal Assistant Real Estate

Duties/Responsibilities:

• Provides highly technical document production including but not limited to typing drafting formatting editing documents and redlining documents.
• Format a variety of leases including initial drafts of office leases ground leases and retail leases using existing forms.
• Preparing documents relating to a variety of real estate financing and construction matters based on consultation with clients and review by attorneys.
• Exceptional attention to detail and thoroughness in performing diligence on real estate and financing transactions.
• Maintains files and all client documentation with follow-up on any pending post-closing tasks to ensure all loan matters are finalized.
• Proofreading legal documents to ensure accuracy and consistency.
• Prepare signature packages and signing instructions to signatories review the package to ensure signature blocks are accurate and review all incoming original documents to ensure all required original documents are provided prior to the closing date.
• Preparing closing binders and coordinating document delivery to the attorney and to outside parties.
• Manages the attorneys calendar schedules meetings resolves conflicts and opens client matters.
• Working closely with attorneys to resolve a variety of day-to-day issues and supporting a broad range of commercial real estate transactions and projects.
• Manage arrangements for marketing opportunities including conferences and travel.
• Prepare expense reports for reimbursement and submit invoices.
• Coordinate with the secretarial team arrange coverage and ensure that attorneys have the necessary support.

Required Skills Abilities and Qualifications:

• Minimum of 4 years of legal or executive administrative experience preferably within the real estate area.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) Adobe AIR and CAR forms and legal technology platforms such as document management systems e-filing platforms and billing software.
• Be independent have a can-do spirit and be able to manage multiple projects and tasks at a time.
• Take initiative have excellent follow-through and enjoy learning and being challenged.
• Exceptional organizational and time-management skills capable of managing multiple priorities tasks and deadlines effectively in a fast-paced environment
• Ability to work under pressure and maintain flexibility regarding work assignments.
• Ability to work well with others is collaborative enjoys variety and must thrive on the challenge of helping others to complete projects as a team.
• Exceptional written and verbal communication with strong attention to detail.