Administrative Specialist

Title: Administrative Specialist

Reports to: VP of Administrative Services

Status: Non-Exempt

Work Schedule: Full Time: Monday through Friday 8:30 a.m. to 5:00 p.m.

Position Summary: Orange Blossom Family Health isseeking an organized detail-oriented Administrative Specialist to handle a variety of tasks within our organization. Responsibilities of an Administrative Specialist include managing office supplies handling correspondence scheduling meetings and supporting other staff with organizational tasks. Our ideal candidate has excellent communication skills a knack for problem-solving and a strong background in office management. This position provides support to the VP Administrative Services HR Generalist and the VP Medical Operations. Additional support tasks may be assigned as needed.

The Administrative Specialists role is to maintain smooth daily operations and ensure that administrative procedures are carried out efficiently and effectively. The ideal candidate will possess the ability to work collaboratively with all levels of management.

Responsibilities:

• Manage and distribute information within the office
• Organize office operations and procedures

• Schedule appointments and meetings
• Maintain office supplies inventory
• Handle office correspondence
• Support staff with administrative tasks
• Develop and maintain a filing system
• Assist in the preparation of regularly scheduled reports
• Manage relationships with vendors and service providers
• Receive and route incoming calls to the appropriate staff
• Assist with community events
• Perform other duties as required

Qualifications:

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Excellent written and verbal communication skills
• Strong problem-solving skills and attention to detail
• Associates degree in a related field preferred. Additional qualification as an Administrative assistant or Secretary will be a plus

Physical Requirements:

Benefits:

• 403(b) Retirement Plan
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

Additional Information:

• Job Title:Administrative Specialist
• Work Environment:Office setting. Some travel may be required for team meetings or training.
• Reporting Structure:Reports to the Vice President Administrative Services.
• Salary:Salary is based upon candidate experience and qualifications as well as market and business considerations.
• Location:Orlando FL
• Employment Type:Full-time
• Equal Opportunity Statement:We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion colornational origingender sexual orientation age marital status veteran status or disability status.

• Application Instructions:Please submit your resume and a cover letter outlining your qualifications and experience toor .