Administrative Support Assistant

Job Title: Administrative Support Assistant

Job Duration: 18 months

• Hybrid W & Th Onsite
• M-F 7 AM - 3.45 PM

Job Responsibilities:

• Download drawing package content from SharePoint
• Generate/assign drawing package number
• QC PDF CAD files against database (CDM Dashboard)
• Drawing data entry (Revision drawing title metadata etc. etc.) (CDM Dashboard)
• PDF upload to CDM Library QC upload
• Create print scheduling documentation (order form delivery labels) convert to PDF
• QC drawing package Folder (order form delivery labels Transmittal drawings - All in PDF)
• Upload Issued drawing package content to external SharePoint site copy link QC upload
• 9Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end)

• Basic clerical skills
• Interpersonal / customer service skills
• Typing 50wpm
• Ability to navigate search and perform data entry on drawing repository system
• Knowledge of Outlook Email and Microsoft Office applications

• Broad knowledge of department policies practices and procedures.
• Broad knowledge of personal computer software on-line applications office equipment and filing systems.
• Typically possesses three to four years experience performing thorough administrative secretarial and clerical functions.
• The administrative assistant-level 3 is a high-level administrative position.
• Under minimal supervision performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
• Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies practices and procedures.
• Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires.
• Requires judgment and confidence in handling interpersonal relations.
• Works on special projects as needed.
• May provide work direction to lower level administrative staff in the same department or unit.
• High School degree and 2-4 years of office experience or equivalent relevant experience
• May require relevant college courses.
• Ability to coordinate the schedule of an Executive VP and other managers
• Proficient in Microsoft Word Excel and Outlook and related softwareTyping 50wpm