Executive Assistant

Lausanne - Switzerland

Monthly Salary: Not Disclosed

Posted on: 20 days ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant

Location: Lausanne Switzerland
Position Type: Permanent Full time
Work Format: Hybrid Mainly home office with some 1 day in the office
Start Date: As soon as possible
Compensation: CHF 91000 CHF 120000 per year
Travel: Occasional in Europe
Schedule: Full-time flexibility required with responsiveness outside standard hours during

Position Overview
We are seeking a highly organised proactive and exceptionally discreet Executive Assistant to support a high-profile artist/public figure. The role requires a professional capable of navigating complex schedules coordinating multiple stakeholders and managing both operational and administrative priorities with precision.
Beyond operational excellence this role demands a thoughtful and genuinely caring individual who understands the importance of protecting the Principals time energy and well-being. The Executive Assistant will play a key role not only in structuring professional commitments but also in ensuring a healthy balance that preserves quality time with family and personal priorities.
Acting as a central point of coordination between the Personal Assistant accounting firm and external partners the Executive Assistant will ensure seamless execution of engagements transactions and logistical matters in a fast-paced environment.

Main Responsibilities

Executive Support & Coordination

Serve as a strategic liaison between the Personal Assistant accounting firm and business partners.
Ensure structured communication clear follow-ups and timely delivery of actions.
Protect and optimise the Principals agenda by anticipating constraints preventing overload and ensuring a healthy balance between professional obligations and personal time including moments dedicated to family.
Manage confidential correspondence and documentation with discretion.

Agenda & Travel Management

Organize and oversee the artists professional calendar meetings and commitments.
Coordinate complex international and domestic travel arrangements: flights accommodation visas transfers logistics.
Align travel itineraries with professional engagements and production schedules.

Real Estate & Asset Management

Coordinate real estate-related matters: purchases sales rentals.
Supervise property documentation and contracts.
Support financial partners with valuation and optimization of personal assets (in collaboration with legal/accounting teams).

Administrative & Contract Management

Review structure and maintain agreements contracts and legal documentation.
Prepare files keep records up to date and support due diligence processes.

Event & Project Assistance

Provide operational support for media engagements public appearances and special projects.
Assist in event coordination and logistics planning.

Confidentiality & Personal Support

Manage sensitive information with absolute discretion.
Provide occasional private assistance when required.

Profile Requirements
Languages

Fluent French & English (spoken and written) essential
Spanish strong asset for international communication

Skills & Experience

Proven experience as Executive Assistant Chief of Staff Assistant Project Coordinator or similar supporting C-level or high-profile individuals.
Strong coordination abilities in multidisciplinary environments.
Expertise in travel management and complex planning.
Experience in real estate transactions administrative follow-up and external advisor coordination.
Strong understanding of confidentiality/NDAs and professional integrity.
Ability to work under pressure with resilience and composure.
Excellent communication skills structured mindset and problem-solving orientation.
High adaptability ability to anticipate needs and manage priorities.
Lausanne-based available for a hybrid working model.
Valid driving license required.

Technical Competencies

Fully comfortable in Apple environment (Mac iPhone iPad).
Mastery of Google Workspace (Drive Docs Calendar Sheets).
Proficiency with project management and productivity tools.
Comfortable with AI tools such as GPT for business use.
Tech-savvy quickly adapts to new tools.

Personality & Professional Attributes

Discreet trustworthy and loyal
Highly reliable with a strong sense of responsibility
Emotionally intelligent and service-oriented
Natural sense of priorities and efficiency
Solutions-driven and pragmatic
Flexible schedule (occasional irregular hours)

Conditions
Start date: as soon as possible
Remote position
Stable family-oriented and confidential environment.
Salary: CHFgross per year

Required Experience:

Executive AssistantLocation: Lausanne SwitzerlandPosition Type: Permanent Full timeWork Format: Hybrid Mainly home office with some 1 day in the officeStart Date: As soon as possibleCompensation: CHF 91000 CHF 120000 per yearTravel: Occasional in EuropeSchedule: Full-time flexibility required with...

Serve as a strategic liaison between the Personal Assistant accounting firm and business partners.
Ensure structured communication clear follow-ups and timely delivery of actions.
Protect and optimise the Principals agenda by anticipating constraints preventing overload and ensuring a healthy balance between professional obligations and personal time including moments dedicated to family.
Manage confidential correspondence and documentation with discretion.