Administration & Operations Associate

Sydney - Australia

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Admin & Operations Associate provides a range of services to internal stakeholders in the field of events organization finance support contract management and general office administration.

Key Responsibilities:

Internal event and external sponsorship organization and management inc. support to the customer facing team:

Plan and execute internal team meetings and external customer facing events end to end.
Negotiate with vendors and suppliers to obtain the best possible rates.
Draft and finalize the Agreements using approved templates.
Coordinate the approval of sponsorships.
Organise and manage travel requirements including flights and accommodation.
Monitor actual spend vs. budget organize POs and process invoices.
Prepare post-event reporting including transfer-of-value reports.

Finance and accounting support:

Create purchase orders (POs) and obtain approvals.
Support debt collections for SAS products and HCL in NZ.
Process incoming invoices verifying coding reconciling the invoices and accounts.
Manage credit card expense claims (via the ZoHo application and bank platform) disseminate the statements and follow up with liquidation process.
Support account receivable and accounts payable; work with external finance providers to manage invoices and expense payments including reconciliation of accounts.
Manage payments to TGA and the Department of Health.

General office administration:

Ensure asset management and general operations including purchasing IT equipment office supplies and maintaining proper stock levels.
Monitor the and shared inboxes.
Coordinate travel bookings (domestic and international) including flights hotels and car rental.
Support the roll-out of new policies and SOPs by providing training.
Assist new staff during their on-boarding.

Qualifications :

5 years of experience in events management financial support and administrative roles (to senior professionals).
Experience working in the pharmaceutical industry with specialist clinicians (preferred).
Excellent organisation skills.
Impeccable communication and collaboration abilities.
Able to manage time effectively and meet deadlines. Ability to manage quantitative data with attention to details.
Proficient IT skills in all business-related packages including MS Office Veeva.
Valid / unrestricted Australian drivers licence.
Completed Medicines Australia CEP program

Remote Work :

Employment Type :

Full-time

The Admin & Operations Associate provides a range of services to internal stakeholders in the field of events organization finance support contract management and general office administration.Key Responsibilities:Internal event and external sponsorship organization and management inc. support to th...

The Admin & Operations Associate provides a range of services to internal stakeholders in the field of events organization finance support contract management and general office administration.

Key Responsibilities:

Internal event and external sponsorship organization and management inc. support to the customer facing team:

Plan and execute internal team meetings and external customer facing events end to end.
Negotiate with vendors and suppliers to obtain the best possible rates.
Draft and finalize the Agreements using approved templates.
Coordinate the approval of sponsorships.
Organise and manage travel requirements including flights and accommodation.
Monitor actual spend vs. budget organize POs and process invoices.
Prepare post-event reporting including transfer-of-value reports.

Finance and accounting support:

Create purchase orders (POs) and obtain approvals.
Support debt collections for SAS products and HCL in NZ.
Process incoming invoices verifying coding reconciling the invoices and accounts.
Manage credit card expense claims (via the ZoHo application and bank platform) disseminate the statements and follow up with liquidation process.
Support account receivable and accounts payable; work with external finance providers to manage invoices and expense payments including reconciliation of accounts.
Manage payments to TGA and the Department of Health.

General office administration:

Ensure asset management and general operations including purchasing IT equipment office supplies and maintaining proper stock levels.
Monitor the and shared inboxes.
Coordinate travel bookings (domestic and international) including flights hotels and car rental.
Support the roll-out of new policies and SOPs by providing training.
Assist new staff during their on-boarding.

Qualifications :

5 years of experience in events management financial support and administrative roles (to senior professionals).
Experience working in the pharmaceutical industry with specialist clinicians (preferred).
Excellent organisation skills.
Impeccable communication and collaboration abilities.
Able to manage time effectively and meet deadlines. Ability to manage quantitative data with attention to details.
Proficient IT skills in all business-related packages including MS Office Veeva.
Valid / unrestricted Australian drivers licence.
Completed Medicines Australia CEP program

Remote Work :

Employment Type :

Full-time

Key Skills

Business
Information Management
Accounting
Corporate Risk Management
Faculty
Jms

Apply Now

About Company

Sobi

Statistics show that women and underrepresented groups tend to apply to jobs only if they meet 100% of the qualifications. Sobi encourages you to change that statistic and apply. Rarely do candidates meet 100% of the qualifications. We look forward to your application! At Sobi, the w ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click