Assistant Payments Administrator Fund Administration

Purpose of the Job

Provide support and assistance to the Managers and Administrators in connection to the services provided by Ocorian. This will involve the payment process including creating purchase orders and effecting payments for clients invoices or their fund transfers in collaboration with the front office administration team to take responsibility for the filing and post payment control aspects of the payment process.

Main Responsibilities

• To develop an understanding of client group structure for Belfast and the types of revenue and expenses that flow through the structure.
• To operate client bank accounts in line with agreed procedures and authority limits.
• To verify all fees and expenses and to arrange approval and payment of all invoices.
• To ensure invoices are paid within a timely manner.
• Conduct due diligence checks on new suppliers which includes verifying existence conducting call backs to independently verify bank details and conducting third party checks through our screening system.
• Communicate confidently and professionally with internal clients to discuss day to day activities.
• To raise purchase orders as instructed by client.
• Respond to audit queries.
• To assimilate data and agreements that are required for onboarding new entities in the structure in line with agreed procedures.
• Any other such duties that may be reasonably required for this role.

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Qualifications :

• University degree in Business and Finance or any other relevant field.

Knowledge skills and experience

• Excellent organisation and planning skills.
• A strong academic background.
• Professionalism and ability to win the respect of clients.
• Ability to work on own initiative and interact with colleagues at all levels
• An enthusiastic and flexible approach to the varying tasks and the ability to respond positively to meet deadlines and exceed client expectations.
• At ease with the use of technology necessary for conducting board meetings.
• Microsoft Office Proficiency (Intermediate level).
• Having a minimum of 1 year of working experience.
• Excellent interpersonal skills and the ability to communicate effectively with clients colleagues and any other stakeholders
• Payment Processing.
• Flexibility energy and enthusiasm. 
• Ability to work under pressure and meet deadlines. 
• A solution driven attitude to problems. 
• Ability to work using own initiative and make decisions within corporate policies. 
• Good organisational skills and the ability to work methodically and accurately. 
• Positive attitude

Additional Information :

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC  Clients are at the centre of our world and were committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS  We aim high. We think and act globally seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE  We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple efficient and effective.
• We are COLLABORATIVE  With a curious mindset we ask the right questions to get to the right solution for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL  We behave with integrity at all times and assume positive intent building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if theres anything we can do to make the process easier for you. You can reach us at .

Were an equal opportunity employer. All applicants will be considered for employment without attention to age ethnicity religion sex sexual orientation gender identity family or parental status national origin or veteran neurodiversity or disability status.

Remote Work :

No

Employment Type :

Full-time