Construction Procurement Manager

Position Overview

We are seeking a meticulous and proactive Construction Procurement Manager to support our construction operations team! This role combines contract administration procurement and general support to our Design and Construction execution team ensuring efficient management of contract lifecycles while providing critical organizational support to the broader team. The ideal candidate has experience in construction procurement or administration is a clear communicator highly detailed and organized and able to thrive in a constantly evolving environment!

Key Responsibilities

Procurement and Contracts Administration

• Provide day-to-day contract administration support for standardized construction contracts NDAs services agreements statements of work/work orders proposals lien waivers and other contract documentation.
• Prepare work orders work authorization letters and documentation in accordance with industry procedures and corporate risk policies.
• Ensure appropriate documentation is acquired and entered into corporate databases and/or PMIS in a timely manner; conduct analyses and compile reports as required.
• Review invoices for compliance with contract terms and conditions.
• Assist with contract audits.
• Process and track purchase orders and change orders. Ensure compliance with contract requirements and corporate policy.
• Ensure compliance with corporate policies and contracting practices as well as Federal state and local law by reviewing existing and new regulations; anticipating regulations; enforcing adherence to regulations; and advising management on requirements.
• Track contract lifecycles including renewals amendments and compliance requirements.
• Maintain and update contract databases ensuring accuracy and accessibility.
• Liaise with project managers contractors and vendors to clarify terms and resolve contract issues.
• Assist in solicitation and preparation of bid documents RFPs and overall management of process with oversight from Design and Construction team.
• Coordinate with Legal Real Estate Facilities Finance or other internal teams as needed.

General Administration

• Provide administrative support to project managers and leadership teams for all project related aspects.
• Prepare reports presentations and correspondence.
• Maintain filing systems (digital and physical) ensuring organized record-keeping with Project Management Information System (PMIS) and other internal systems.
• Support onboarding and coordination of subcontractors vendors and consultants.

Qualifications

• Bachelors degree in Business Administration Construction Management or related field.
• 2 years in contracts administration or legal experience in the construction industry
• Strong understanding of construction contracts documentation and compliance processes.
• Excellent organizational skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint); Coupa familiarity with construction management software (e.g. Procore ProjectMates Kahua PMWeb) a plus.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Self-starter with the ability to multitask and prioritize competing deadlines.

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Required Experience:

Manager