Executive Assistant
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
23-10-2025
Vacancies:
1 Vacancy
Job Summary
MOVE Your Business is proud to represent our client a Quebec-based producer specializing in recreational cannabis cultivated entirely by local farmers. They provide high-quality legally compliant cannabis products approved by Health Canada emphasizing responsible use and sustainable traditional farming methods. Their mission is to facilitate access to safe premium cannabis while honoring the plant its origins and the environment. They are committed to producing 100% Quebec-grown cannabis maintaining certified quality promoting sustainability and actively supporting its community.
Benefits:
- Competitive salary
- Strong support system
- Health benefit ($30/month)
- Training materials for upskilling provided
- Paid holiday leaves (depending on the holidays that the client observes)
- Paid sick leaves (sick leave convertible to cash if perfect attendance)
- Paid planned leaves
Key Responsibilities
- Manage the executives calendar schedule meetings coordinate travel and ensure that they are well-prepared for all commitments.
- Serve as the primary point of contact for the CEO and VP handle emails and calls respond to inquiries and ensure timely follow-up on outstanding matters.
- Draft edit and format documents reports and presentations for the executives ensuring accuracy clarity and professionalism.
- Schedule and prepare agendas for CEO and VP-led meetings take detailed minutes and distribute action items to relevant stakeholders.
- Track and manage tasks deadlines and follow-ups to keep the executives focused on top priorities.
- Maintain accurate records files and databases with the highest level of confidentiality.
- Act as a professional representative of the executives in interactions with internal staff clients and external partners.
- Ad Hoc Support: Provide flexible support on special projects research event planning and other assignments as directed by the executive team.
Requirements & Qualifications:
- Minimum of 2 years proven experience as an Executive Assistant preferably supporting senior management or executives.
- Prior experience in a fast-paced work environment.
- Strong organizational and multitasking skills with keen attention to detail.
- Ability to think quickly troubleshoot and solve problems effectively.
- Excellent written and verbal communication skills with a professional demeanor.
- Advanced proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and related tools.
- Proven ability to handle sensitive information with the utmost confidentiality and discretion.
- Strong time management skills with the ability to prioritize competing demands.
- Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
- Completion of intake paperwork including submission of a valid tax identification number (e.g. Social Security Number Social Insurance Number or the countrys equivalent) is required before onboarding.
Working Hours:
Part-Time (20 hours per week)
Monday through Friday 8 a.m. to 12:00 p.m. or 1:00 p.m. to 5 p.m. Eastern Time
Pay: $375 $30 Allowance per month
About Us:
MOVE Your Business is an outsourcing company based in Southern California dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful long-term opportunities for our team members. As a fast-growing player in the outsourcing space were committed to building partnerships that drive success and to fostering a supportive inclusive environment where our people can thrive and grow with us.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
