Event Manager, Board of Directors (Office of the Corporate Secretary)

Work Location:

Hours:

Line of Business:

Pay Details:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience job-related knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Department Overview

The Office of the Corporate Secretary team within the Legal Department contributes to the Banks compliance with regulatory obligations and best practices in governance by managing corporate secretarial matters and processes relating to the Banks Board Committees of the Board (the Board) Annual Meeting of Shareholders and other related meetings and governance matters.

In order to manage the competing demands placed on the Board as well as evolving governance practices and policies our team is continually looking at ways to innovate while effectively maintaining service excellence.

Job Description / Key Accountabilities
Reporting directly to the Corporate Secretary the successful candidate will be responsible for supporting the end-to-end process of event planning and execution on diverse internal and/or external events and meetings for the TDBG Board of Directors.

• Oversee lead or manage events that require alignment across multiple areas

• Act as a centre of excellence for all event related elements including (but not limited to) the development of run sheets/production schedules catering hotel and ground transportation logistics for the Board of Directors meetings/events

• Aid with all aspects of program development event planning and event execution

• Negotiate contracts review clauses sign contracts within approved authority escalating as required

• Collaborate with the Senior Event Manager and Operations Manager Governance as it pertains to the coordination of accurate and timely materials and logistics for all board and committee meetings

• Work with key business partners create event proposals and develop comprehensive workback schedules/project plans to effectively and efficiently deliver high quality events

• Present and make recommendations to senior management and executives as it pertains to events related to the Board

• Aid in the development of contingency plans when required to ensure the smooth execution of all events

• Provide functional / business level communications on event planning activities to ensure messages to Board Members SET Members and key stakeholders are efficient consistent appropriate and aligned to business strategies and management direction

• Proactively identify key business opportunities research and recommend enhancements / modifications develop strategies to achieve recommendations and work closely with team to execute and implement

• Recognize and anticipate emerging industry trends and identify issues opportunities and recommend action to senior management

• Protect the interests of the Bank identify and manage risks and escalate non-standard high-risk activities as necessary

• Share knowledge information skills and subject matter expertise among the team and ensure the timely communication of issues and encourage good working relationships with other functions and teams

• Support an environment where the team freely escalates business challenges; facilitates change through positive reinforcement of milestones and successes

• Act as a brand ambassador for your business area/function and the bank both internally and/or externally

Relationship Management

• Manage the relationship and project deliverables of key partners such as the Senior Event Manager CEOs office Corporate and Public Affairs Technology and Senior Management Team to provide guidance expertise and counsel on event management activities including acting as subject matter expert on event management best practices projects and initiatives

• Own and manage overall event budget and expenditures meet business objectives while increasing efficiency and effectiveness ensuring the delivery of quality programs and meetings within plan

• Responsible for identifying and implementing program efficiencies process improvement and cost saving strategies

• Accountable for event reconciliation in an accurate and timely manner including invoice processing and cost centre charge-outs

Job Requirements

• Undergraduate degree and 7 years relevant event experience

• Highly motivated individual with proven track record of delivering white-glove service and achieving results

• Proven results in event management and strong experience in project management with a demonstrated ability to lead large multi-faceted projects or initiatives

• Relevant communication experience including well-developed written verbal and visual communication skills with the ability to communicate with impact to TD colleagues at different levels

• Strong business acumen and analytical capabilities able to consolidate information into a concise recommendation

• Strong organizational skills with the ability to manage multiple projects simultaneously

• Demonstrated interpersonal and relationship management skills can-do attitude passionate about the delivery of high-quality events with priority on the overall experience of TDBG Board of Directors

• Strong organization skills with the ability to work in a fast-paced environment and manage multiple deadlines and competing priorities

• Self-motivated team player with high energy and ability to work independently

• Ability to travel within and outside of Canada

• Ability and willingness to work variable hours driven by the needs of the business

The Event Manager will be required to attend all events including where travel is required. Flexibility on weekends early mornings and evenings is required during event planning peaks and during event execution.

Who We Are:

TD is one of the worlds leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day we deliver legendary customer experiences to over 27 million households and businesses in Canada the United States and around the world. More than 95000 TD colleagues bring their skills talent and creativity to the Bank those we serve and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers communities and colleagues.

TD is deeply committed to being a leader in customer experience that is why we believe that all colleagues no matter where they work are customer facing. As we build our business and deliver on our strategy we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether youve got years of banking experience or are just starting your career in financial services we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs were here to support you towards your goals. As an organization we keep growing and so will you.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial physical and mental well-being goals. Total Rewards at TD includes a base salary variable compensation and several other key plans such as health and well-being benefits savings and retirement programs paid time off banking benefits and discounts career development and reward and recognition programs. Learn more

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations requirements.

Colleague Development
If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience or you want to coach and inspire your colleagues there are many different career paths within our organization at TD and were committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation
Your accessibility is important to us. Please let us know if youd like accommodations (including accessible meeting rooms captioning for virtual interviews etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only):