Operations Manager
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Cold Lake Food Bank is Now Hiring!
Operations Manager
Full-Time or Two Part-Time Positions Available
Reports To: Executive Director
Location: Cold Lake Alberta - Onsite Hybrid
Salary: $45000 - $55000
40 hours/week or Other Part-Time Opportunity
The Operations Manager is the operational backbone of the Cold Lake Food Bank - responsible for ensuring the smooth and compliant running of daily operations. The Operations Manager ensures that the Cold Lake Food Bank operates efficiently safely and sustainably through strong management of logistics finance and internal processes enabling the Executive Director to focus on strategic growth partnerships and fundraising.
Thisposition can be structured as one full-time role or two part-time positions depending on applicant skills and experience:
Option A: Full-Time Operations Manager (Operations & Administration)
Option B: Two Part-Time Roles
Operations Coordinator (focus: logistics inventory volunteer management)
Administrative & Finance Coordinator (focus: bookkeeping data reporting)
KEY RESPONSIBILITIES
1. Operations & Logistics
Manage day-to-day food bank operations including intake inventory tracking and distribution.
Ensure compliance with food safety and occupational health regulations.
Oversee procurement vendor relationships and delivery coordination.
Maintain facility and equipment to ensure safety and functionality.
2. Finance & Administration
Complete bookkeeping bank reconciliations and expense tracking.
Track and record incoming donations and issue tax receipts as required.
Support budget preparation and financial reporting in collaboration with the Executive Director.
Maintain accurate records for grants donations and operational reporting.
Manage payroll and staff scheduling systems as required.
3. Volunteer Coordination in partnership with the Executive Director
Recruit train schedule and support volunteers.
Promote a positive and safe volunteer environment.
Implement recognition and retention activities.
4. Data & Reporting
Maintain client donor and inventory databases.
Prepare operational summaries and monthly metrics for Board and Executive review.
Track and report on key outcomes including food distributed and community impact.
5. Cross-Functional Support
Provide administrative and logistical support for fundraising events and community programs.
Support grant reporting and documentation.
Act as Acting Executive Director during absences or vacations ensuring continuity of operations.
EDUCATION & EXPERIENCE
Diploma or certificate in business administration accounting supply chain or related field.
Experience in logistics bookkeeping or operations coordination (nonprofit or food service background an asset).
SKILLS & ATTRIBUTES
Strong organizational multitasking and administrative abilities.
Comfort with spreadsheets databases and digital tools.
Effective communication and interpersonal skills.
Financial literacy and accuracy in recordkeeping.
Dependable detail-oriented and proactive.
Works well independently and as part of a team.
Compassionate and community minded.
Able to adapt to a dynamic mission-driven environment.
PART-TIME OPPORTUNITY
Operations Coordinator (Part-Time On-site)
Manages food bank logistics inventory and warehouse processes
Oversees facility maintenance and supplier relations
Coordinates volunteer shifts and ensures food safety compliance
OR
Administrative & Finance Coordinator (Part-Time)
Manages bookkeeping data entry and reporting
Prepares financial summaries and supports budgeting
Provides administrative support for grant tracking communications and internal reporting
How to apply
Required Experience:
Manager
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
