Administrative Coordinator

Inova Life with Cancer is looking for a dedicated Administrative Coordinator to join our team. This role will be Full-Time Monday-Friday 8:00 a.m. - 4:30 p.m.

Inova is consistently ranked a national healthcare leader in safety quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical dental and vision coverage and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5250 per year in education assistance and up to $10000 for student loans.
• Mental Health Support: offering all Inova team members their spouses/partners and their children 25 mental health coaching or therapy sessions per person per year at no cost.
• Work/Life Balance: offering paid time off paid parental leave

Administrative Coordinator Job Responsibilities:

The Administrative Coordinator coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of department work.

• Schedules and coordinates arrangements for meetings and special events including facilities catering and logistics; Makes travel arrangements as needed.
• Tracks and monitors department budget researches variances creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.
• Processes requisitions invoices expense reports prepares check requests determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
• Maintains confidential employee records for department staff processes time sheets tracks PTO and serves as a liaison with payroll and Human Resources.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word Excel and Power Point).
• Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access Excel and specialized database applications.
• Coordinates schedules of support staff to provide backup for department (meetings education and PTO); Orients new employees and provides training in department policies and procedures.
• May as required by department create maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.
• May perform additional duties as assigned.

Minimum Qualifications:

• Education:High School diploma or equivalent
• Experience:1 year of relevant office or healthcare experience

Preferred Qualifications: