Sr Administrative Assistant

Were looking for a proactive and detail-oriented Senior Administrative Assistant to support 2 Technology Executive leaders and their teams as capacity allows. You will be an assistant to senior leadership and will coordinate with stakeholders across geographies. You will bring an energetic approach to organization and forward-thinking support. You will demonstrate a growth mindset and the ability to partner with a wide variety of stakeholders at various levels in a demanding and fast-moving desire to learn and understand the organizations high-level objectives and stakeholder ecosystem and to work in lock-step with the team to improve our organizational efficiency and impact.

What youll do:

Scheduling & calendar management:

• Extensive calendar management including prioritizing and scheduling meeting requests conference calls and continuously updating schedule as needed to accommodate changes.

• Proactively scan for upcoming meetings to prepare flag issues make changes and align needed resources well in advance.

Meeting Support

• Plan and execute physical and virtual meetings domestic and international including agenda planning and communication facilities and food arrangements and collaboration software.

• Arrange accommodations transportation meals and activities for offsite meetings.

• Maintain an active agenda list across all meetings identifying setback schedules for preparation.

• Capture meeting minutes conclusions action items owners and deliverable timeframes.

Staff Routines and Culture

• Take ownership of staff meetings coordinating agenda items with senior leadership and the team facilitating team meetings capturing notes and action items and tracking/following up.

• Take ownership of select team routines to promote and foster a cohesive team culture. This may include team recognition accomplishments select communications and/or planning.

• Maintain select team knowledge assets such as shared calendars documentation libraries and/or wiki/SP sites.

Travel:

• Create and manage detailed extensive domestic and international travel itineraries.

• Tightly manage air and ground transportation transfers hotel itineraries external and internal meetings during travel.

• Process T&E submissions.

Additional:

• Assist with event coordination registration 1:1 scheduling and daily meeting scheduling.

• Liaise with internal staff at all levels.

• Coordinate project-based work and support internal stakeholders with global responsibilities.

What youll need:

• At least 5 years experience demonstrating proficiency in a similar role to exhibit organizational and planning skills judgment and decision-making ability initiative adaptability and attention to detail and accuracy

• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite PowerPoint and Outlook

• Possess excellent verbal and written communication skills.

• Be a self-starter who can anticipate needs and fulfill them in a proactive manner.

• Be a team player and be prepared to be flexible in the role.

• Have the experience maturity and ability to prioritize and manage his/her workload in order to meet deadlines; must be proficient in multitasking.

• Display good judgment and problem-solving skills.

Who you are:

• You love problem-solving and are excited about working with senior leadership to engage in data-driven discussions.

• You are proactive in multi-tasking and in managing the work calendars of senior leadership.

• You are a professional communicator who is detailed agile and resourceful.

• You are inquisitive and have a desire to understand the business you support.

What we offer:
In addition to an outstanding work environment with rapid advancement potential Gartner associates enjoy exceptional compensation and benefits including:
An upbeat positive culture. Integrity objectivity collaboration results and a no-limits mindset are central to our values
Limitless growth. We work with you to help you meet your goals and advance within the company
Encouragement to be innovative and challenge status quo
Exposure to industry leading training and development
Performance based recognition and rewards

Who are we

At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable objective insight helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979 weve grown to more than 21000 associates globally who support 14000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work

Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast virtually untapped market potential ahead of us providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.

We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.

What do we offer

Gartner offers world-class benefits highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.

Ready to grow your career with Gartner Join us.

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