School Program Administrator – Statewide School-Based Mental Health Program

Role: School Program Administrator

FLSA:Full Time Salaried Exempt

Location:Remote (Candidate must reside in the East Coast)

Why Join Virtual Peace of Mind (VPM)

Transforming Access to Youth Mental Health through Virtual Care

Virtual Peace of Mind (VPM) is a fast-growing fully remote private mental health practice dedicated to providing compassionate evidence-based care across multiple states. Our mission is to empower clinicians with the flexibility resources and support they need to deliver exceptional care while advancing equitable mental health access for all.

Role Overview:

The School Program Administrator serves as the operational lead for coordinating Virtual Peace of Minds school-based teletherapy services under the Virginia Department of Education (VDOE) initiative. This individual ensures seamless implementation communication and service delivery across multiple school districtsacting as the primary liaison between VPMs internal teams clinical providers and school partners.

This is a relationship-driven and detail-oriented position ideal for professionals with strong experience in program management K12 systems and cross-agency coordination. The School Program Administrator plays a vital role in ensuring each district receives the full scope of services associated with its contracted tier and that students receive timely high-quality mental health support.

Key responsibilities include but limited to:

School & District Coordination

• Serve as the main point of contact for administrators counselors and designated liaisons across participating school districts.
• Oversee onboarding of new schools including scheduling launch meetings distributing program materials and clarifying expectations.
• Maintain consistent communication with districts to ensure satisfaction responsiveness and clarity throughout program delivery.

Program Operations & Logistics

• Monitor referral submissions session completions and service timelines to ensure compliance with district tier commitments.
• Troubleshoot and resolve non-clinical issues related to scheduling parent communication access barriers or internal process delays.
• Collaborate with internal teamsincluding Clinical Leadership Intake and Family Resourcesto ensure smooth coordination and problem-solving.
• This role will have oversight of medical billing; ensuring compliance accuracy and medical requirements.

Utilization & Reporting Oversight

• Track utilization across districts to ensure services are fully leveraged and identify underutilization trends.
• Support preparation of monthly utilization summaries and quarterly outcome reports.
• Ensure districts receive all required documentation for compliance and contractual review.

Program Development & Expansion Support

• Assist in identifying new school sites for program expansion and partnership opportunities.
• Gather and synthesize district feedback to inform continuous improvement and service innovation.
• Represent VPM in district meetings conferences or VDOE briefings as assigned.
• Support the development of culturally responsive outreach materials and communication strategies.
• Collaborate with leadership on quality assurance grant reporting and strategic growth initiatives.
• Ensure adherence to HIPAA FERPA and internal data privacy standards.

Other duties as assigned.

Qualifications & Preferred Experience:

• Bachelors degree in Education Public Administration Social Work or a related field
• 35 years of experience in school-based programming nonprofit administration or multi-site service coordination
• Strong understanding of K12 public school systems and district operations
• Proven experience managing service contracts compliance tracking or inter-agency partnerships
• Highly organized and detail-oriented with excellent written and verbal communication skills
• Proficient in Google Workspace Excel and project tracking tools (e.g. Trello Airtable ClickUp)
• Experience working in a remote or hybrid environment preferred
• Background in mental health tele-health or education-related services a plus

Compensation & Benefits:

Compensation

• • Salary: up to $45k/per annum; commensurate on experience.
  
  

Benefits:

• • Retirement:401(k) with up to3% employer match
  • Health:Individual Coverage HRA (ICHRA) stipend up to$300/monthtoward health insurance premiums
  • Paid Time Off:
    • 10 days of PTO annually
    • 6 paid holidays
    • 3 wellness/sick days per year

What Makes VPM Different - Our Values!

• • Mission-Driven Impact:Join a pioneering VDOE-endorsed initiative transforming school-based mental health delivery across Virginia ensuring access equity and positive outcomes for every student.
  • Leadership & Growth:Contribute to shaping and scaling an innovative state-supported care model. Licensed clinicians may take on leadership or consulting roles as the program expands.
  • Flexible Remote Environment:Enjoy a fully remote flexible work model that allows you to balance meaningful clinical work with personal well-being.
  • Collaborative Supportive Culture:Be part of a multidisciplinary mission-driven team that values integrity empathy and shared learning.
  • Professional Development:Access ongoing CEU opportunities leadership training and exposure to state and national initiatives advancing youth mental health.

Equal Employment Opportunity (EEO) Statement: VPMis an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive equitable environment for all employees. Employment decisions are made without regard to race color religion sex sexual orientation gender identity or expression pregnancy national origin age disability veteran status or any other legally protected characteristic.

ADA Accommodation Statement: VPMis committed to providing reasonable accommodations for qualified individuals with disabilities and applicants with disabilities. If you require an accommodation to complete the application process participate in an interview or perform essential job functions please contact HR atto request assistance. All accommodation requests are handled confidentially and in accordance with applicable law. If qualified for a role our talent acquisition team will contact you. Please only reach out if accommodation with the application/interviewing process is required.

Employment Eligibility & Compliance:All offers of employment are contingent upon the successful completion of a background check verification of licensure (as applicable) and eligibility to work in the United States without company-sponsorship.

VPM complies fully with all applicable federal state and local laws governing nondiscrimination confidentiality and data privacy including HIPAA FERPA and state-specific clinical/employment regulations.

Required Experience:

Senior IC