Administrative Specialist III

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

RegularNo

Institution Name:

University of Arkansas at Pine Bluff

The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population competitive degree offerings and stellar faculty.

For more than 140 years the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning growth and productivity while affording a basic need to its students a chance to advance.

The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential.

You can excel in your chosen field of study through a curriculum ofCertificate and Associates degree programsmore than thirtyUndergraduate programs Masters degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships co-ops and fellowships in the U.S. and abroad.

Out-of-class experiences and student involvement include more than 90 student organizations an internationally renowned Vesper Choir Marching Band Concert Bands Wind Symphony nationally recognized debate team award-winning theater department and accomplished athletic program.

Though the main campus is in Pine Bluff its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON) students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science Technology Engineering and Mathematics) Academy.

As the second oldest land-grant institution in the state of Arkansas the mission of this No Excuse University remains the same to provide a high quality affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations please contact Human Resources at 870.575.8400 .

Department:

Military Sciences

Departments Website:

Summary of Job Duties:

Duties:
The Administrative Assistant Ill oversees the day-to-day operations in the Military Science Department:

completes and types various correspondence
maintains files in accordance with current Army Records Keeping Systems
researches student information on the UAPB College System
assists in the preparation and coordination of department events
assists in developing and/or revising policies procedures and directives
based on research findings
compiles data relating to Electronic Personnel Security Questionnaires for
security clearances for the Department of Defense Medical Examination
Review Board
processes physicals
interprets institutional and program policies and procedures
maintains an appointment calendar
makes travel arrangements and maintains travel calendar for supervisor
compiles financial information to assist with budget proposals and
monitors expenditures
directs preparation and filing of program documents with state and federal
agencies
prioritizes correspondence
assists with training new personnel
will have regular contact with the Pine Bluff Arsenal general public
students and program related federal agencies
Workday access to include ordering request and maintain ROTC/UAPB
budget
order printings books maintenance requests as well as any other UAPB
specific programs utilized in day-to-day operations by school/ department
Occasional work other than previously listed may require ensuring program
success such as access to the following systems as an alternate user at a
minimum: UAPB postal services Cadet Command Information
Management Module (CCIMM) Defense Travel System (DTS) iPERMS
DOD MEDICAL EXAMINATION REVIEW SYSTEM (DODMERS); IPPS-A &
ROTC Blackboard.

Qualifications:

• Prefer College graduate
• Previous experience as Administrative Assistant
• Prefer experience with the Military ROTC or JROTC
• Working knowledge of Office automation as well as computer Office software;
• Multitask

Additional Information:

• Must be able to complete a background check and HIPAA training
• Cannot have convictions for any Felony embezzlement financial crimes crimes to person or identity forgery etc.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application List of three Professional References (name email business title) Resume Unofficial/Official Transcript(s)

Special Instructions to Applicants (Please upload all required documents in the Resume attachment section of your application to be considered for this position):

Sharron Williams
Employment Manager

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible:

Yes