Senior Executive AssistantExecutive Assistant (Finance & Operations) (at the rank of Clerk III)

Hong Kong - Hong Kong

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Senior Executive Assistant/Executive Assistant (Finance & Operations) (at the rank of Clerk I/II) in the HKU Jockey Club Enterprise Sustainability Global Research Institute Faculty of Business and Economics (Ref.: 533440) (to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme totalling up to 10% of basic salary with the possibility of renewal subject to satisfactory performance)

HKU Jockey Club Enterprise Sustainability Global Research Institute a strategic collaboration between The University of Hong Kong (HKU) and The Hong Kong Jockey Club (HKJC) aspires to establish as a world-class hub for Environmental Social and Governance (ESG) best practices for Hong Kong Asia and beyond. Bringing together distinguished global scholars from diverse fields our mission is to foster a multidisciplinary approach to ESG research and training as well as to forge partnerships with private and public sectors for sustainability initiatives and responsible leadership advocacy.

As a leading institute in ESG research we are dedicated to creating meaningful lasting impact through pioneering studies actionable insights ESG index development start-up incubation and transformative projects. Our objective is to equip the next generation of ESG professionals and leaders with the knowledge and skills necessary to promote responsible and sustainable our pursuit of excellence we recognise the importance of collaboration and knowledge exchange. We are committed to facilitating dialogues and cooperation among regulators corporates NGOs and academics to ensure the development and dissemination of best practices in ESG. Together we aim to shape a more sustainable equitable and responsible future for all stakeholders.

The Role

Key responsibilities include but not limited to the following:

supporting financial and operational workflows including budgeting procurement claim and vendor coordination for Knowledge Exchange activities and Institute projects;

supporting Finance Manager to administer financical needs for grants prizes and sponsorship programs as well as overseeing the drawdown and claim process and assist in coordination and communication with University and Faculty central teams;

providing administrative support for HR operational tasks and internal stakeholder management to ensure smooth Institute operations; and

performing ad-hoc duties as assigned by supervisor; work outside normal office hours maybe required.

Qualifications and Qualities

a good bachelors degree in Accounting Business Administration or a related discipline;

at least 2 years of relevant work experience preferably in higher education public organization or a related field;

strong command of written and spoken English and Chinese (including Putonghua);

excellent interpersonal communication and organizational skills;

proficiency in computer applications (MS Office finance systems etc.);

ability to multitask work independently and as part of a team; and

mature detail-oriented self-motivated and with a strong sense of responsibility.

Shortlisted candidates will be required to attend a written test and interview. Those with less experience may be considered as Executive Assistant.

What We Offer:

A highly competitive salary commensurate with qualifications and experience will be offered. Other benefits include annual leave and medical benefits.

How to apply:

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will start as soon as possible and continue until October 31 2025(extended to November 13 2025) or until the post is filled whichever is earlier.

Required Experience:

Senior IC