Project Officer
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Embedded in the Smart & Integrated Ticketing (SIT) Team you will take a key role supporting Project Managers by organising planningand execution of projects. This will include scheduling tasks risk and progress management liaising with stakeholders and assisting all project governance tasks scheduling and secretariat for project meetings stakeholder and engagement sessions ensuring minutes are drafted and all supporting project documentation is updated as required e.g. project dashboard project reporting documents & Risk Issue Assumption & Dependency (RAID) logs.
You can be involved in multiple projects at any given time and will assist team members as required to ensure projects are being delivered as efficiently as addition you will also be required to work with our Programme Support Officer (PSO) to ensure the wider Programme management activities are being controlled as required.
The projects you will support will be part of the Smart & Integrated Ticketing (SIT)programme which is at the forefront of emerging technologies for smart travel services in Scotland and deliver enhanced systems for national concessionary travel and public transport smart journeys smart payment options digital travel data and other benefits to passengers across Scotland.
We use a blend of Waterfall (Prince2) and Agile project approaches and you may be required to adapt your project support to assist Projects Managers as required working with a wide range of internal and external stakeholders within Scottish Government and the wider transport industry in Scotland.
Tasks expected of a Project Officer will vary depending on the environment they are working in and can generally be expected to:
- Direct support for Senior Project Managers and others in the SIT team to enable delivery a range of smart projects which meet Transport Scotland goals and wider Government agendas
- Work with SIT programme team to support life-cycle delivery of multi-modal public transport smart projects (products services or schemes) from procurement through to delivery
- Support Project Managers and the Programme Support Officer with key project management documentation including: project initiation documents project plans risk and mitigation logs and on-going monitoring and evaluation
- Assist with scheduling and managing of meetings stakeholder engagement sessions including secretariat notes / minutes both internal and external in complex and demanding environments
- Take ownership of stakeholder engagement activity to ensure they are timely effective and efficient.
Support delivery to Digital Scotland Service Standards including recording maintenance and management of key documentation as required
- Manage audit records and invoicing relating to projects and schemes
- Develop produce and manage project related communications and engagement activities as well as support for internal and external communications as required working with Communications leads to ensure consistency.
- Support for ad hoc work commensurate to the role to support overall team delivery
- Assigning tasks to team members and ensuring that they are completed successfully and within deadlines.
Responsibilities
Project Officers should have or be closely working towards a professional level qualification such as Axelos Prince 2 Agile Project Management.
Please make reference to this in your CV or supporting statement.
- Planning and scheduling- Practitioner
- Risk and issue management- Practitioner
- Stakeholder engagement - Awareness
- Delivering at Pace - Level 2
- Communicating and Influencing - Level 2
Qualifications
Required Experience:
Unclear Seniority
Key Skills
- Construction Experience
- Intellectual Property Law
- Renovation
- Research Experience
- Joint Operations
- Relationship Management
- System Testing
- Economic Development
- Exercise Planning
- Program Development
- Project Implementation
- Contracts
