Administration Officer Dermatology
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Description:
Role title: Administration Officer
Role type: Permanent Part-Time (16 hours per week Mondays and Wednesdays))
Role grade: Administration Officer Level 3 (Year 1 to 2)
Department and location: Dermatology St Vincents Hospital Darlinghurst
Salary: $68338.78 - $ 70468.73 (pro-rata) super salary packaging
Better and fairer care. Always.
We are St Vincents Health Australia Australias largest not-for-profit provider of health and aged care services.
Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operatepublic and private hospitals residential aged care community and virtual care and outreach programs.
About the role
Coordinate patient bookings and referrals manage outpatient appointments ensure valid specialist referrals and support the triaging process for new patients.
Oversee Medicare billings and trust fund processes handle end-to-end billing cycles reconciliation and prepare quarterly financial reports for departmental meetings.
Maintain patient records and confidentiality upload and manage patient photos and information across MediWeb and internal databases with accuracy and care.
Support departmental operations assist with meeting logistics record minutes and participate in quarterly after-hours meetings ().
Provide professional administrative support handling calls correspondence and patient enquiries part-time role Mondays and Wednesdays
About you
Proven healthcare administration experience capable of supporting clinical teams efficiently and professionally.
Highly organised with excellent time management able to prioritise tasks work autonomously and meet deadlines with minimal supervision.
Strong communication and interpersonal skills confident in verbal written and public-facing interactions with patients colleagues and stakeholders.
Tech-savvy and detail-oriented proficient in Microsoft Office (Word Excel) and medical record systems ensuring accurate and secure record-keeping.
Integrity and values-driven committed to upholding the mission and values of the Sisters of Charity Health Service while delivering outstanding patient-focused support.
Why work at St Vincents
Join us on our mission to provide care to all including the most at-risk people in our community
Discounted access to many gyms for you and your family with Fitness Passport
Access to discounted private health insurance with Medibank
Access to a government salary sacrifice program. Make a proportion of your salary tax-free
Committed to financial support for educational development scholarship programs paid study leave
About the hospital
In this role you will be based at St Vincents hospital Darlinghurst.
A busy inner-city hospital in a beautiful location
Surrounded by great cafes galleries and theatres parks nightlife and nearby glorious beaches
A place of expert clinical care for at-risk people
Closely partnered with universities & affiliated research institutes many of which are located on-campus
Centres of excellence include heart & lung transplantation bone marrow transplantation cardiology cancer care AIDS/HIV respiratory medicine mental health homeless health drug & alcohol services and correctional health
Sponsorship / work rights for Australia
Please note visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks including relevant immunisations.
Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body mind spirit and community.
How to apply
The closing date for applications is 29 October 2025
Please submit your resume and a brief cover letter highlighting how your interest skills and experience align with each of the things listed in the About You section of this job advert.
Respectfully this role is not open to recruitment agencies
Review the following documents:Job Demands Checklist and Health Declaration Form
How to Upload and Address the Selection Criteria
Reconciliation Action Plan:
At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information visit https:// or get in contact at
View Reconciliation Action Plan
Code of Conduct:
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
