Fleet Administrator
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Job Location:
Philippines - Philippines
Monthly Salary:
Not Disclosed
Posted on:
16-10-2025
Vacancies:
1 Vacancy
Job Summary
LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES
Position : Fleet Administrator
Working Schedule : 7:30am -4:30pm PST
Salary Range :$1200-$1500 USD Monthly (the final salary will be determined by the candidates level of experience and at the discretion of the client)
Job Summary
The primary focus of this position is to provide administrative and operational support for the management of company vehicles and equipment. The position maintains administrative oversight of fleet systems including Samsara and Fleetio and collaborates closely with field operations teams and software vendors to ensure efficient fleet performance and cost-effective lifecycle management.
Essential Duties and Responsibilities
- Administers onboarding and offboarding of vehicles and equipment ensuring accurate documentation and records are maintained in Fleetio Samsara and Coast (or other systems as applicable).
- Supports Fleet Compliance Coordinator to maintain routine vehicle compliance records including registration inspections and safety documentation.
- Tracks vehicle and equipment location assignment and utilization; prepares and delivers reports highlighting underused or overused assets.
- Ensures accurate documentation for scheduled and unscheduled maintenance and vendor invoicing.
- Collaborates with Ford Fleet Management team to track service appointments and monitor service provider performance.
- Prepares reporting on maintenance activities and costs and identifies trends and opportunities for improvement.
- Supports forecasting and lifecycle planning for vehicles and equipment including recommendations for replacement timing.
- Monitors driver analytics and prepares trend reports related to fuel usage efficiency idling harsh driving events and unsafe behavior.
- Assists Fleet operations teams with dash cam video reviews coaching assignments and tracking driver retraining.
- Coordinates with field support personnel and runners to complete onsite vehicle and equipment tasks.
- Assists in the administration and ongoing management of fleet technologies including Fleetio Samsara and Coast.
- Collaborates with operations teams to improve fleet processes and implement data-driven solutions.
- Other duties as assigned.
Required Skills and Abilities
- Understanding of vehicle maintenance schedules compliance needs and lifecycle planning.
- Strong analytical and reporting skills with a focus on actionable insights.
- Proficiency in Microsoft Office Suite especially Excel (formulas pivot tables).
- Familiarity with fleet management platforms such as Fleetio and Samsara is highly desirable.
- Excellent organizational skills and attention to detail.
- Effective communication and interpersonal skills with ability to work cross-functionally.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Strong problem-solving skills and the ability to work independently.
Experience and Education
- 2 years of experience in Fleet Coordination or Fleet Management.
- Experience with multi-functional operations teams is highly desired.
- High school diploma or equivalent required; bachelors degree or relevant technical degree is a plus.
Key Skills
- AS400
- Transportation Management Systems
- Microsoft Outlook
- Vehicle Maintenance
- Dispatching
- Maintenance Management
- OSHA
- Maintenance
- Fleet Management
- Operating Systems
- Leadership Experience
- Logistics
