Bookkeeper and Contract Administrator (Construction) | AU | WFH

• Manage accounts payable and receivable ensuring timely processing of invoices and payments.
  
• Reconcile bank credit card and supplier accounts on a regular basis.
  
• Prepare monthly financial reports and assist with cash flow forecasting.
  
• Maintain accurate records in Xero Dext and SIMPRO.
  
• Process payroll superannuation leave entitlements and PAYG.
  
• All data entry on Invoice Register maintain excel spreadsheets for payables and receivables.
  
• Simpro Order Number Entering.
  
• Maintaining Payroll Timesheets.
  
• Maintaining Retention Figures.
  
• Track project costs job profitability and variations.
  
• Support external accountants and auditors with end-of-year reconciliations.
  
• Ensure all bookkeeping records are accurate up to date and compliant with Australian accounting standards.
  
  

• Review draft and maintain subcontractor and client contracts ensuring compliance with company and legal requirements.
  
• Email Organisation.
  
• Draw up Pricing Comparisons.
  
• Prepare Quotations.
  
• Organising Materials and tracking.
  
• Track contract milestones variations extensions of time and payment schedules.
  
• Maintain records of communications approvals and variations for each project.
  
• Coordinate insurance certificates SWMS licences and other compliance documentation.
  
• Liaise with project managers clients and subcontractors to ensure documentation and approvals are in order.
  
• Support project delivery by maintaining updated contract registers and project folders.
  
• Assist management with dispute resolution documentation and progress reporting.
  

• Xero Compulsory
  
• Dext Compulsory
  
• Excel Advanced
  
• Simpro Foundational
  
• Ground plan Basic
  

Requirements

• Bachelors degree in Accountancy Finance Business Administration or related field.
  
• Relevant experience in Australian bookkeeping accounting support or operations administration.
  
• Proficient in Xero Dext and Microsoft Excel with strong ability to manage spreadsheets reconciliations and automated workflows.
  
• Solid understanding of AU bookkeeping standards including AP/AR processing bank reconciliation GST concepts BAS preparation support and document management.
  
• Demonstrated experience in operations administration such as coordinating tasks managing documentation processing information and supporting daily business workflows.
  
• High attention to detail with strong accuracy in financial data entry coding and reconciliation.
  
• Strong critical thinking skills and the ability to analyze information troubleshoot discrepancies and recommend efficient solutions.
  
• Highly organized with the ability to manage priorities follow processes and maintain structured documentation.
  
• Fast learner who can quickly adapt to new tools systems and work environments.
  
• Proactive work style with the initiative to anticipate needs identify issues and support continuous improvement.
  
• Long patience and strong resilience when handling repetitive tasks peak workloads or coordinating with multiple stakeholders.
  
• Excellent communication skills both written and verbal suitable for collaboration with AU clients suppliers and internal teams.
  
• Ability to work independently and in a team managing deliverables with minimal supervision.
  

Benefits

• HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
  
• Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
  
• Employee Engagement Activities: Year-End Party Family Day Team Building and more!.