Legal Secretary

About us:

Linklaters is a global law firm with 31 offices in 21 countries worldwide.

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative efficient agile entrepreneurial and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives but by fostering a positive supportive fair and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team with a common goal.

The Role:

We are seeking a proactive and adaptable Legal Secretary to join our team on a fixed-term contract for 7 months reporting directly to one of our Divisional Secretarial Service Managers. This role is pivotal in supporting designated Principals and providing ad hoc cover for Partners and Counsel.

You will be responsible for delivering comprehensive legal secretarial support using the most effective tools and resources to meet deadlines and maintain high standards. The role requires a forward-thinking approach with a focus on anticipating the needs of clients and colleagues contributing to continuous improvement and ensuring seamless billing support.

Your Key Responsibilities

• Provide comprehensive legal secretarial support to designated Counsel and Principals including ad hoc cover for Partners ensuring seamless service delivery across the team.

• Manage complex diaries by scheduling meetings conference calls and travel arrangements anticipating needs and proactively resolving scheduling conflicts.

• Monitor and manage email correspondence prioritising urgent matters drafting responses and ensuring timely follow-up on key communications.

• Coordinate domestic and international travel logistics including booking flights hotels taxis and preparing itineraries and documentation for legal trips.

• Maintain accurate client records using Client Book and Introhive (Salesforce-integrated platforms) supporting effective client relationship management and communications.

• Support billing and financial hygiene processes including WIP reviews fee updates debt monitoring and ensuring compliance with client billing guidelines using tools like NIM and Intapp Time.

• Produce and amend legal documents presentations and spreadsheets using Microsoft Word PowerPoint and Excel ensuring accuracy and adherence to firm standards.

• Assist with internal and external events including away days and conferences by preparing materials coordinating logistics and supporting delivery across formats (in-person video or phone).

• Act as a key communication liaison handling internal and external queries managing confidential data and building rapport with clients colleagues and secretarial teams.

• Contribute to process improvement and team success by identifying opportunities to streamline workflows supporting ad-hoc projects and collaborating with other legal secretaries as needed.

What were looking for:

• Proven experience as a Legal Secretary PA or Senior Administrative Assistant within a fast-paced professional services or corporate environment ideally with a minimum of three years in a similar role.

• Strong organisational skills with the ability to manage multiple tasks prioritise effectively and remain calm under pressure.

• High level of IT proficiency particularly across Microsoft Office (Word Excel PowerPoint Outlook Teams) and knowledge of GenAI tools is desired.

• Excellent communication and interpersonal skills with a professional telephone manner and the ability to build strong working relationships at all levels.

• Confident in diary and document management billing support and using systems such as ServiceNow; familiarity with SAP Introhive NIM iManage and intranet tools is desirable.

• A proactive flexible and collaborative approach with strong attention to detail sound judgement and a commitment to maintaining confidentiality.

• Minimum A-Level or equivalent including a GCSE in English and Maths

Whats on offer:

This role can be based in our London offices with a hybrid working model available.Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution youll be making to our success. These include:

Health & Wellbeing

• Private Medical Insurance

• Free in-house fitness centre and subsidised health club memberships

• Free onsite GP service and periodic health assessments

Finance

• Pension and flexible savings options

• Income protection and life assurance

• Mortgage advice and will-writing services.

Family & Lifestyle

• Electric car and cycle to work schemes.

• Emergency family care

• Additional holiday/birthday leave.

• Maternity/paternity/shared parental leave.

• Travel insurance and season ticket loan

• Option to join sports and social clubs as well as our employee networks groups (such as our Gender Equality With Pride or Social Mobility Networks)

If you think this role would suit you please click apply below. We look forward to hearing from you!

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.

Application Policy

Applications and CVs (direct or via agency) areonlyaccepted online via the related to our roles must be directed to the relevant recruitment team andnotthe partners practices or stakeholders (forlegal rolesorforbusiness team roles).

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.

Application Policy

Applications and CVs (direct or via agency) areonlyaccepted online via the related to our roles must be directed to the relevant recruitment team andnotthe partners practices or stakeholders (forlegal rolesorforbusiness team roles).