Manager, Federal Programs

The Manager of Federal Programs is responsible for providing leadership oversight and accountability for federally funded programs within the district. This position ensures compliance with federal state and district regulations while managing budgets reporting and program implementation. The Manager of Federal Programs collaborates with internal and external stakeholders to align federal resources with educational goals oversees staff assigned to federal programs and serves as the primary liaison with the Arizona Department of Education and other agencies. Through strategic planning monitoring and support the Manager of Federal Programs ensures that federal funds are utilized effectively to enhance student achievement and support district priorities.

ESSENTIAL FUNCTIONS Essential functions as defined under the Americans with Disabilities Act may include any of the following representative duties knowledge and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include but are not limited to the following:

• Provides leadership and management of all district federal programs in compliance with federal state and district regulations.
• Maintains clear understanding of federal state and district policies laws and regulations.
• Develops monitors and evaluates federal and state grant applications budgets and amendments.
• Oversees preparation and submission of required reports including cash management year-end and audit documentation.
• Supervises federal programs staff providing direction training and performance evaluations.
• Collaborates with various internal and external stakeholders to ensure effective use of federal resources aligned with district goals.
• Provides principals and department leaders with guidance on allowable expenditures coding and program requirements.
• Ensures accurate reconciliation of federal budgets with the districts financial system and provides regular updates to the business office and supervisor.
• Establishes and maintains effective systems for compliance documentation record-keeping and monitoring.
• Serves as the districts Homeless Education Liaison under the McKinney-Vento Homeless Assistance Act.
• Communicates program goals expectations and compliance requirements clearly to stakeholders.
• Performs other duties as assigned by supervisor.

MINIMUM QUALIFICATIONS

Education Training and Experience Guidelines

Bachelors degree in education business public administration or related field and minimum of three (3) experience in federal/state program grants management school finance or related leadership role; OR any equivalent combination of education and experience that would provide the above noted knowledge skills and abilities.

Knowledge of:

1. Federal and state education programs including Title I Title II Title III and Title IV entitlement grants.
2. Applicable laws regulations and compliance requirements governing federal and state grants.
3. Principles and practices of budgeting accounting auditing and financial reporting.
4. Methods of program planning monitoring and evaluation for effectiveness and compliance.
5. Procurement rules allowable costs and procedures related to federally funded programs.
6. District policies procedures and organizational structure as they relate to program implementation.
7. Current trends challenges and best practices in K12 education funding and resource allocation.

Skill in:

• Developing managing and monitoring complex budgets across multiple federal programs.
• Leading supervising and evaluating staff to ensure effective performance and accountability.
• Communicating complex information clearly and effectively to administrators staff parents and community stakeholders.
• Organizing and managing multiple projects while meeting strict timelines and reporting requirements.
• Interpreting applying and training others on federal and state regulatory requirements.
• Building collaborative relationships and fostering teamwork across schools departments and external agencies.
• Designing and delivering professional development to school leaders and staff on federal program requirements.
• Using financial systems grant management software and data platforms to ensure accuracy transparency and compliance.
• Problem-solving and making informed decisions under pressure while maintaining compliance and fiscal responsibility.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid State Drivers License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed throughout the district and in a standard office environment.

Positions in this class typically require: use of hands talking hearing seeing and repetitive motions. The position requires the individual to meet multiple demands from several people and interact with the public and staff.

R12912

Range 26

Required Experience:

Manager