Executive Assistant
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
Location: Remote (Philippines Latin America or South Africa)
Compensation:
- Philippines: USD $1800 $2000/month
- Latin America: USD $2000 $2300/month
- South Africa: USD $2200 $2600/month
Industry: Sexual Well-Being Couples & Personal Growth
Schedule: Full-Time (40 hrs/week) flexible with MST alignment
About the Role
We are seeking a responsible experienced and optimistic Executive Assistant to provide personalized administrative and business support in a well-organized and timely manner. You will work directly with leadership on a variety of tasks related to a complex personal life communication and mission-driven business operations focused on sexual well-being and couples growth.
Mandatory Skills
- Minimum 5 years proven work experience as an Executive Assistant
- Excellent organizational and time management skills
- Strong written and spoken communication skills
- Accuracy and attention to detail
- Calm professional and positive manner
- Ability to multitask and prioritize workload effectively
- Discretion and confidentiality
- Solid technical proficiency with Google Workspace Google Suite Microsoft Suite spreadsheets calendars and Zoom
Ideal / Optional Skills
- Open-minded and progressive outlook on culture economics and sexual health
- Optimistic outlook on the future
- Ability to assist with basic business financials (PayPal credit card updates student refunds etc.)
- Experience with project and team management software (Asana Monday Trello etc.)
- Event planning experience (live online or in-person events) a Plus
- Basic graphic design and presentation skills (Canva Adobe Suite etc.)
- Interest in AI tools and skills to enhance productivity
Job Responsibilities
- Screen and direct phone calls distribute correspondence
- Manage and schedule meetings and appointments
- Manage and organize multiple calendars (Google Superhuman etc)
- Handle incoming emails and prepare key correspondence
- Assist with personal scheduling (podcasts meetings events)
- Assist with team scheduling meeting preparation and coordination
- Handle basic bookkeeping tasks
- Manage reporting for dashboards (Google Sheets Excel etc.)
- Maintain project management software to track deadlines delegate tasks and coordinate priorities
- Make travel arrangements
- Perform office duties including ordering supplies and managing records database
- Online ordering or shopping (supplies gifts etc.)
- Draft correspondence or basic contracts (letters of recommendation internship program agreements acceptance letters etc.)
- Manage LinkedIn presence across companies reply to basic messages
- Handle insurance updates: renewals tracking due dates etc.
Commitment
This is a full-time position (40 hours/week) with opportunities for growth.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
