Administrative Assistant Hospice

At Granite VNA New Hampshires largest home health and hospice provider we believe in care that helps our patients return to living the life they desire. The care we provide is personal and meaningful. We are looking for a detail-oriented and highly organized Administrative Assistant for our Home Care and Hospice Operations. If you thrive in a mission-driven environment and enjoy keeping things running smoothly this is your opportunity to make a meaningful difference each day.

Position Overview

Reporting to the Hospice House Supervisor the Hospice Administrative Assistant is responsible for providing administrative support for the Hospice House and Hospice Community leadership and clinical team to ensure day-to-day program activities operate in an efficient consistent and productive manner.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supports Hospice management team by performing administrative tasks related to hospice community including:

• Managing GroupWise calendars; Preparing documents and memos.
• Acting as an intermediary between Hospice Community staff and management by serving as a resource for non-clinical questions from staff.
• Contacting staff on behalf of management as needed/requested.
• Following up with staff on any outstanding required Relias trainings.
• Maintaining call out trackers for community hospice staff.
• Supports the Hospice Community Team by performing administrative tasks including:
• Scheduling staff meetings creating agendas setting up/taking down room recording minutes as requested. Setting up GoTo Meetings.
• Preparing documents for signature faxing or scanning documents etc.
• Scanning paper consents LOC forms signed revocations to Team Assistants and/or Medical Records.
• Sending E-kit RX forms to hospice provider for signature and faxing signed script to pharmacy according to process.
• Updates on call nurse and provider calendars per management direction. Updates answering service website with on call schedule.
• Monitors Granite VNA Supply email inbox and orders community patient supplies and trunk bin refills.
• Runs reports as needed for hospice managers and the community team.

Other Job Functions

• Enters weekly timesheet accurately and timely into system according to agency standards.
• Adheres to work schedule and attendance according to agency standard.
• Adheres to Agencys personal cell phone computer and telecommunications use policy.
• Leads subordinates by example by being prompt efficient and with minimal absences; demonstrate professional behavior at all times.
• Assumes other administrative support functions and responsibilities and duties as requested.
• Performs job duties in a safe manner to prevent injury to yourself and others.

Why Granite VNA

• A supportive leadership team who leads with compassion and integrity
• Autonomy and Purpose
• Collaboration with a team full of dedicated knowledgeable and supportive professionals
• Competitive pay mileage reimbursement and generous benefits
• Ongoing professional development and opportunities for career growth
• Work-life balance with a Monday Friday schedule No Weekends!
• At Granite VNA we care for our team the same way we care for our patientsby creating a safe respectful and supportive environment. Thats why we offer AVADE Training for field staff and Armed Intruder Training for team members in other roles.

1. Associates degree or equivalent work experience in Healthcare Administration or Business
2. Excellent computer and clerical skills
3. Excellent customer service organizational time management and communication skills required
4. Previous healthcare administrative support experience preferred

Expected Hours of Work
The employee will be scheduled to work Monday Friday 8:30 a.m. 5:00 p.m.
Position requires work in the Hospice House. Work assignments may include holidays.